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Use mail merge for mass mailings and more

Mail Merge task pane, Complete the merge step

Callout 1 Clicking Print opens the Merge to Printer dialog box. You can choose to print all of the documents you've created, just one document, or a specific range of documents.
Callout 2 Clicking Edit individual envelopes opens the Merge to New Document dialog box. In this dialog box, you choose which records you want to merge into a new comprehensive document that contains all the merged documents.

When you're satisfied with previews of the merged documents, you're ready to print the final results.

If you still feel afraid to print without having one more chance to review the results, or if you want to customize selected documents, you can click the Edit individual envelopes link in the task pane.

This creates a separate comprehensive document that contains all the merged copies, one per page or section, in a new Word document. After you review or modify the envelopes in this comprehensive document, you can print from there, or save the document and print the envelopes later.

Caution     If you create a set of merged e-mail messages, preview the messages carefully before you complete the merge. With e-mail messages, you won't have the option of creating a separate comprehensive document. After you click the Electronic Mail link in the task pane and identify the column in your data file that contains the recipients' e-mail addresses, the messages get sent.

If you think you might do a similar merge in the future, it's a good idea to save the main document. Saving the main document also saves the connection between it and the data file. The next time you open the main document, you'll see information from the first data file record already merged in. You can quickly complete the merge or connect to a different file if you want.

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