Set up breakout rooms to enable group activities in a Live Meeting.
You can use breakout rooms if your organization has subscribed to the Live Meeting service. However, the Breakout Room feature is not available to you if your organization uses Microsoft Office Communications Server 2007 to access Live Meetings. If you don't see the Breakout Room feature in your Live Meeting, check with your IT administrator.
During the orientation program, you can use breakout rooms to create separate meeting spaces. You can specify the number of rooms that you want to create, and then manually or automatically assign attendees to these rooms. You can create up to 15 rooms. After the breakout sessions are over, you can bring everyone back to the main meeting.
When you assign attendees to a breakout room, the tool options available to each group are the same as those available in the main room. Using a breakout room, the attendees can interact in a smaller setting and capture ideas and results more efficiently.
To set up breakout rooms, do the following:
- In the Attendees pane, click the >> button (called the More button), and then click Rooms. This displays the Breakout Room Setup dialog box.
- Select the Specify the number of rooms option, and enter the number of breakout rooms that you want to create.
- Select the Specify the number of people in each room option, enter the number of people whom you want to assign to a breakout room, and then click OK.
- To manually assign attendees to a breakout room, in the Attendees pane, right-click an attendee's name, click Move to, and then select the breakout room. The attendee moves to the selected breakout room.
Note To move an attendee from one breakout room to another, you can drag the attendee's name to the room.