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Up to speed with PowerPoint 2007

Key Tip badges on Ribbon that indicate shortcut keys


If you rely on the keyboard more than the mouse when you work in PowerPoint, you'll want details about keyboard shortcuts.

The Ribbon design comes equipped with new shortcuts. Two big advantages to this are that now there are shortcuts for every single button (this wasn't the case for menu commands in earlier versions), and the shortcuts often require pressing fewer keys.

Here's how you use the shortcuts.

Callout 1 First, press ALT.
Callout 2 The letters and numbers, called Key Tips, that are the designated shortcut keys appear, shown as little white squares, on various parts of the Ribbon. They show as letters on all the Ribbon tabs and the Microsoft Office Button. They are numbers on the Quick Access Toolbar. The little white squares containing the Key Tips are called badges. Press one of the keys designated to get to more commands and buttons. For example, press the H key to display all the Key Tips for the groups on the Home tab.
Callout 3 Then press one of the Key Tips in a group to complete the sequence. For example, pressing ALT, H, L would be the equivalent of clicking the Layout button.

What about the old keyboard shortcuts?      Keyboard shortcuts of old that began with CTRL+ are all still intact and you can use them as you always have. For example, the shortcut CTRL+C still copies something to the clipboard and the shortcut CTRL+V still pastes something from the clipboard.

The old ALT+ shortcuts that accessed menus and commands are also intact. However, you need to know the full shortcut to use them. For the full story on keyboard shortcuts, see this course: Keyboard shortcuts in the 2007 Office system.

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