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Delegate Access: Let someone else mind your calendar

Callouts indicate where the user sets Calendar and Inbox permissions  in the Delegate Permissions dialog box

You will also need to grant your delegate permission to receive the e-mail messages that are used to schedule meetings. Either of two settings in the Delegate Permissions dialog box will make that happen. We’ve shown these in the picture.

Callout 1 Delegate receives copies of meeting-related messages sent to me. If you select this check box, your delegate will receive your meeting requests directly, in his or her own Inbox. (You'd get them too.) You would not need to allow any other access to your Inbox.
Callout 2 Inbox permissions. If your delegate is also a delegate for a number of other people, receiving all those meeting requests directly may not be convenient. The delegate may find it easier to deal with each person's Inbox separately. To make that possible, you will need to grant permissions for your Inbox. Again, Editor permissions give your delegate the ability to create, modify, or delete any item in the Inbox. In this arrangement, your delegate would open your Inbox from his or her own computer in order to manage your schedule.

The steps to do this are in the Quick Reference Card at the end of this course.

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