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Format your document with styles

The three different style types

There are different style types in Word. Knowing about them will help you understand what you're looking at in the task pane, what your options are for creating new styles, and what impact a style will have on the text in your document. There are three style types:

Callout 1 Paragraph styles
Callout 2 Character styles
Callout 3 Linked styles

Paragraph styles include not just the font, font type and size but also formatting for a whole paragraph's text positioning and spacing. A paragraph style can be applied to one or more paragraphs.

Note     The Normal paragraph style you see highlighted above is the default style, which means it applies to all body text in the document, not just a single paragraph.

In the Styles task pane, a paragraph style has a paragraph icon Style icon next to it, as you can see in the image above. A paragraph style's formatting will be applied to all the text within the end paragraph mark of where your pointer is positioned.

Character styles are applied at the character level — to blocks of words and letters — rather than the paragraph level. An example would be an "emphasis" style that applies, say, an italic type. You can apply character styles along with the paragraph style. So, if the paragraph style is Normal, using Calibri as the font, and you applied the "emphasis" style to a word, you'd still have Calibri as the font, but it would also have italic and underline formatting. This emphasis would apply only to the word where you’ve placed your cursor.

Character styles have the character icon Style icon next to them in the Styles task pane.

Linked styles can behave as either a character style or a paragraph style, depending on what you select. If you click in a paragraph or select a paragraph and then apply a linked style, the style is applied as a paragraph style. However, if you select a word or phrase in the paragraph and apply a linked style, the style is applied as a character style, with no effect on the paragraph as a whole. Word includes many built-in linked styles, which have the linked-styles icon Style icon next to them in the Styles task pane.

You’ll get a feel for how these styles affect your text when you do the practice session.

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