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Use mail merge for mass mailings and more

Finished set of documents

The finished set of documents in a mail merge consists of the unique labels, envelopes, letters, e-mail messages, faxes, or other documents that you print or send electronically.

When you finish a mail merge, you have:

  • The set of individual documents that you print (for example, letters, labels, envelopes, or coupons) or transmit electronically (for example, e-mail messages and faxes you send during the merge process).
  • The main document you started with. Because copies of the finished set of documents are not saved, you should save the main document. Word remembers which data file you connected to the main document — when you open the main document again, you can quickly complete a new merge.

Note     Optionally, if you're creating letters, envelopes, or labels, you can also generate a "comprehensive document" that contains all the merged documents in one file. More on this at the end of Lesson 3.

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