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Use mail merge for mass mailings and more

Merge to Printer dialog box

When you click any of the merge buttons, you open a dialog box similar to this. (If you are creating e-mail messages or faxes, the dialog box will also ask you to indicate the field in your data file that contains each recipient's e-mail address or fax number). This is your last opportunity to limit the records you want to include in the final merge. If you choose Current record, you can produce just one document to see how it looks before you produce the entire batch.

You complete the merge by clicking one of the following merge buttons on the Mail Merge toolbar:

  • Merge to New Document Button image : Create a new comprehensive document that contains all of the merged documents you just created, with one merged document per page or section.
  • Merge to Printer Button image : Print the merged documents.
  • Merge to E-mail Button image : Send merged e-mail messages. Your data file must contain a column where you list each recipient's e-mail address.
  • Merge to Fax Button image : Merge and send faxes. This button is active only if you have fax software and a fax modem installed. Your data file must contain a column where you list each recipient's fax number.
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