Keyboard shortcuts in PowerPoint Online

This article describes how to use Ctrl and ALT combination shortcut keys and function keys to access features in PowerPoint Online.

Use keyboard shortcuts to create a presentation

 Tip    The keyboard shortcuts that instruct you to press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts where you press one key immediately followed by another key, the keys to press are separated by a comma (,).

Reading View

To do this Press
Next slide N
Previous slide P
Go to a specific slide G, type the number, Tab, Enter

Slide Show View

To do this Press
Next slide N
Previous slide P
Go to a specific slide G, type the number, Tab, Enter
Exit Slide Show Esc

Editing View

Navigate the ribbon and panes

To move through the task panes in PowerPoint Online, press Ctrl + F6. This is the order (from left to right) in which the task pane loops:

  1. Slide Pane
  2. Comments Pane (if it’s open)
  3. Notes Pane (if it’s open)
  4. Status Bar
  5. Top Bar
  6. Ribbon
  7. Thumbnail Pane

Task Pane loop route

To do this Press
Move left to right between Thumbnail Pane, Ribbon, Slide Pane, and Notes Pane Ctrl + F6
Reverse: Move right to left between Notes Pane, Slide Pane, Ribbon, and Thumbnail Pane Shift + Ctrl + F6
Go to a different ribbon tab Tab, Enter
Carry out the currently-selected ribbon command Enter
Move between ribbon commands Tab
Move between groups of features on the Ribbon Ctrl + Arrow Left or Right

Edit slides

To do this Press
Create new slide after currently selected thumbnail Ctrl + M
Move left to right through placeholders on a slide Tab
Select or edit the current placeholder Enter or F2
End editing text in a placeholder F2
Copy slide Ctrl + C
Paste slide Ctrl + V
Undo Ctrl + Z
Redo Ctrl + Y

Reorder thumbnails when Thumbnail Pane is current:

  • Move slide up one position
  • Move slide down one position
  • Move slide to 1st position
  • Move slide to last position

Ctrl + Up Arrow

Ctrl + Down Arrow

Ctrl + Shift + Up Arrow

Ctrl + Shift + Down Arrow

Move insertion point within placeholders and notes

To do this Press
Right one character Right Arrow
Left one character Left Arrow
Right one word Ctrl + Right Arrow
Left one word Ctrl + Left Arrow
Up one line Up Arrow
Down one line Down Arrow
Up one paragraph Ctrl + Up Arrow
Down one paragraph Ctrl + Down Arrow
Beginning of line Home
End of line End
Beginning of placeholder or notes Ctrl + Home
End of placeholder or notes Ctrl + End

Select content: expand selection

To do this Press
Right one character Shift + Right Arrow
Left one character Shift + Left Arrow
Right one word Shift + Ctrl + Right Arrow
Left one word Shift + Ctrl + Left Arrow
Up one line Shift + Up Arrow
Down one line Shift + Down Arrow
Up one paragraph Shift + Ctrl + Up Arrow
Down one paragraph Shift + Ctrl +Down Arrow
To beginning of paragraph Shift + Home
To end of paragraph Shift + End
To beginning of placeholder or notes Shift + Ctrl + Home
To end of placeholder or notes Shift + Ctrl + End
Whole placeholder or notes Ctrl + A

Edit text

To do this Press
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Insert hyperlink Ctrl + K
Undo Ctrl + Z
Redo Ctrl + Y
Justify (align) text left Ctrl + J

Edit shape

To do this Press
Move: Nudge shape right Right Arrow
Move: Nudge shape left Left Arrow
Move: Nudge shape up Up Arrow
Move: Nudge shape down Down Arrow
Arrange: Send shape to back Ctrl + Shift + [
Arrange: Send shape backward Ctrl + [
Arrange: Send shape to front Ctrl + Shift + ]
Arrange: Send shape forward Ctrl+]

Format text

To do this Press
Bold Ctrl + B
Italics Ctrl + I
Underline Ctrl + U
Align left Ctrl + L
Align right Ctrl + R
Align centered Ctrl + E

Comments

The Comments keyboard shortcuts work only when the Comments pane is current and in focus.

To do this Press
Add a new comment Alt + N
Reply to a comment Alt + R
Move from one comment to the next Tab

 Note    The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

 
 
Applies to:
PowerPoint Online