To print this topic, press the TAB key to select Show All at the top of this topic, press ENTER, and then press CTRL+P.
Common keyboard shortcuts
The following keyboard shortcuts apply to items in most tools.
| To do this |
Press |
| Copy the selected item as a link. |
CTRL+L |
| Copy the selected item to the Clipboard |
CTRL+C |
| Cut the selected item |
CTRL+X |
| Paste from the Clipboard |
CTRL+V |
| Undo the most recent action |
CTRL+Z |
| Redo the most recent action |
CTRL+Y |
| Go to the next item |
F8 |
| Go to the previous item |
SHIFT+F8 |
| Go to the next unread item. |
F4 |
| Go to the previous unread item. |
SHIFT+F4 |
| Mark the selected item read (remove unread marker). |
CTRL+F4 |
| Mark all items read (remove all unread markers). |
CTRL+SHIFT+F4 |
2010 Documents tool, 2007 Files tool, 2007 SharePoint Files tool
| To do this |
Press |
| Add an existing document to the workspace. |
CTRL+M |
| Delete a document. |
CTRL+D |
2010 Discussion tool
Keyboard shortcuts for 2010 Discussion tools are exactly the same as those described in the next section for 2010 Lists tool.
2010 Lists tools
| To do this |
Press |
| Delete the selected item. |
CTRL+D |
| Import data from other sources. |
CTRL+I |
| Export data to a List Data Archive file. |
CTRL+E |
| In a list view, find the next or previous item that contains the specified text. In an open list item, find the specified text. |
CTRL+F |
| In an open list item, find the specified text, and replace it with specified text. |
CTRL+H |
| Enter the Designer to modify forms and views for this list. |
CTRL+SHIFT+S |
2010 Calendar tool
Keyboard shortcuts in a Calendar view
| To do this |
Press |
| Create a new meeting |
ENTER (with no meeting selected) or CTRL+N |
| Open a selected meeting |
ENTER |
| Save changes in a meeting without closing it |
CTRL+S |
| Display the Month view |
CTRL+1 |
| Display the Week view |
CTRL+2 |
| Display the Day view |
CTRL+3 |
| Display the Work Week view |
CTRL+4 |
| Display the Work Month view |
CTRL+5 |
| Display all meetings in a list |
CTRL+6 |
| Display all active meetings in a list |
CTRL+7 |
| Go to a specific date |
CTRL+D |
| Go to today |
CTRL+T |
Keyboard shortcuts in an open Calendar meeting
| To do this |
Press |
| Display the meeting profile |
CTRL+1 |
| Display the meeting agenda |
CTRL+2 |
| Display the meeting notes |
CTRL+3 |
| Display the meeting summary |
CTRL+4 |
| Delete this meeting |
CTRL+D |
Notepad tool
| To do this |
Press |
| Create a new note |
CTRL+N |
| Save an edited note |
CTRL+S |
| Save and close an edited note |
CTRL+W |
| Cancel edits in a note |
ESCAPE |
| Delete a note |
CTRL+DELETE |
| Edit the selected note |
CTRL+E |
| Move to next note |
F8 |
| Move to previous note |
SHIFT+F8 |
Pictures tool
| To do this |
Press |
| Add one or more pictures to the list |
CTRL+O |
| Save a picture file to your computer |
CTRL+E |
Sketchpad tool
| To do this |
Press |
| Save text typed in the Type tool to the sketch |
CTRL+S |
| Selection tool |
S |
| Pencil tool |
P |
| Line tool |
L |
| Rectangle tool |
R |
| Rounded Rectangle tool |
O |
| Ellipse tool |
E |
| Polygon tool |
G |
| Text tool |
T |
2007 Calendar tool
| To do this |
Press |
| Create a new appointment |
CTRL+N |
| View details for a selected appointment |
ENTER |
| Go to a specific date |
CTRL+D |
| Go to the next/previous day, week, or month, depending on the Calender view |
PGDN/PGUP |
| Go to the next/previous appointment |
F8/SHIFT+F8 |
| Go to the next/previous unread appointment |
F4/SHIFT+F4 |
| Go to the current date according to your computer's system clock |
CTRL+T |
Messages
| To do this |
Press |
| Create a new message |
CTRL+G |
| Send a message to all members of a workspace |
CTRL+SHIFT+G |
Message History
| To do this |
Press |
| Create a new message |
CTRL+N |
| Open a selected message |
CTRL+O |
| Reply to a selected message |
CTRL+R |
| Forward a selected message |
CTRL+W |
| Delete a selected message |
CTRL+D |
| Find messages |
CTRL+F |
| Print a selected message |
CTRL+P |
| Check/uncheck "Include history in replies" |
CTRL+H |
