Add a Visio diagram to a page

If you want to keep records of your work in one place or show a snapshot of your data, you can add a Visio diagram (also called a drawing) to a page in your notebook. In the world of books and binders, this option is the equivalent of making a copy of your diagram and attaching it to your paper notes.

When you add a Visio diagram to a page in OneNote, you can either:



Overview of a diagram inserted on a page

Keep in mind that any changes you make to the diagram in OneNote won’t appear in the original file in Visio. Likewise, if you change the original Visio diagram, your changes won’t appear in the copy in OneNote.

Attach a Visio file

If you want to create a copy of your diagram and add a link to that copy directly in your notes, right where you’ll need it later, use this option. The link will appear as an icon that opens a fully functioning Visio diagram when you double click it.

 Important    Just remember, you’re creating a copy of your original Visio diagram. Changes you make to the copy in OneNote won’t show up in your original. And changing the original won’t update the copy.

  1. On the Insert tab, click Diagram > Existing Visio Drawing.

Insert an existing Visio drawing

  1. Find and click the file you want to add, and click Insert.
  2. Click Attach File.

The image below shows what the attached diagram will look like.

Insert a Visio file icon onto a page

 Important    Be sure you don’t delete the icon, or you won’t be able to edit the diagram.

Embed a static image of the diagram

This option creates a copy of your diagram, and adds a link to that copy directly in your notes along with a static image of your diagram. The link will appear as an icon that opens a fully functioning Visio diagram when you double click it. If you update the linked diagram, the embedded image will automatically refresh to show your changes.

 Important    Just remember, you’re creating a copy of your original Visio diagram. Changes you make to the copy in OneNote won’t show up in your original. And changing the original won’t update the copy.

  1. On the Insert tab, click Diagram > Existing Visio Drawing.
  2. Find and click the file you want to add, and click Insert.
  3. Click Insert Diagram.

The image below shows what an embedded drawing will look like.

Insert an existing diagram on the page

 Note    Be sure you don’t delete the icon, or you won’t be able to edit the diagram.

Create a new diagram

If you want to create a new Visio diagram, you can do it directly from your notes.

Just like embedding a static image of an existing diagram, this option will insert an icon that opens a fully functioning Visio diagram when you double click it, and show a static image of your diagram on the page. If you update the linked diagram, the embedded image will automatically refresh to show your changes.

  1. On the Insert tab, click Diagram > New Visio Drawing.

A Visio icon appears on the page, along with a blank, static image of the diagram.

  1. To edit the diagram, double-click the icon.

Insert a new Visio diagram

 Note    Be sure you don’t delete the icon, or you won’t be able to edit the diagram.

 
 
Applies to:
OneNote 2013