• What is Integrated Enterprise Content Management?

• Key capabilities

• Microsoft Office Suite-level differentiation

What is Integrated Enterprise Content Management?

The 2007 Microsoft Office system delivers a powerful new set of capabilities designed to help organizations more effectively and efficiently manage content. The need for better content management is being driven by the rapid growth in the volume of content organizations generate, the need to protect intellectual capital, and the need to provide auditable records.

One of the primary challenges to successfully implementing an Enterprise Content Management solution is getting users to actually use the system. User acceptance of the content management capabilities Microsoft delivers with the 2007 Microsoft Office system is easier to achieve because these capabilities are well integrated into the applications people use every day. For a complete description of the Microsoft approach to ECM visit the Enterprise Content Management section of the Office SharePoint site.

Key capabilities

Client applications (Word, Excel, and PowerPoint) in the 2007 Microsoft Office system provide direct access and interaction with these capabilities making it much easier and more natural for people to take advantage of them. Key capabilities include:

Workflow  Microsoft Office SharePoint Server 2007 includes support for automated workflows that enable streamlined content review and approval processes. For documents stored in a SharePoint document library with an associated workflow template, users can initiate the workflow process from within the Microsoft Office application or from a browser-based interface.

PowerPoint Slide Libraries  Office SharePoint Server 2007 provides specialized libraries for storing individual PowerPoint slides. These PowerPoint Slide Libraries enable users to easily repurpose existing content and build presentations from existing slide sets, reducing the need to recreate content. Users can publish presentations to a PowerPoint Slide Library directly from Office PowerPoint 2007. For presentations that include slides from PowerPoint slide libraries, Office PowerPoint 2007 will check to see if those slide have changed, notify the user if they have, and replace them with the updated version.

Report Library  In organizations that deploy Microsoft Office Excel Services, Office Excel 2007 adds the capability to publish worksheets with full fidelity to the Web, portals, and dashboards, provided by Office SharePoint Server 2007. The Report Library, a central repository for reports and spreadsheet data, ensures that all users have access to the same version of critical business information. Office Excel 2007 enables the user who publishes the worksheet to control access to the information by defining what data is visible to others in Report Library.

Barcodes and labels  The 2007 release facilitates document and records management with the capability to generate and embed barcodes and labels within documents. Text-based barcodes or labels can be generated from document metadata, such as subject keywords or customer numbers. Barcodes and labels are printed with the document and can be updated automatically.

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Microsoft Office Suite-level differentiation

To provide customers with flexibility in adopting technologies to meet the specific needs, access to these capabilities differs by suite:

KEY:
= Feature Included

Capability	Office Standard 20071	Office Professional Plus 2007	Office Enterprise 2007	Office Ultimate 2007
Workflow
Initiate document workflows and complete workflow tasks from within the Microsoft Office applications.2
Initiate document workflows and complete workflow tasks from the browser.
PowerPoint Slide Libraries
Publish presentations and individual Office PowerPoint 2007 slides to Slide Libraries for later reuse.
Browse Slide Libraries from within Office PowerPoint 2007, build new presentations from individual slides, and get updates when slides change on the server.
Report Libraries
Publish spreadsheets to a Report Library and specify parameters and viewing permissions for spreadsheets published to Report Library.
View and use spreadsheets published to Report Library from the browser.
Barcodes and labels
Create printable barcodes and labels from metadata and insert barcodes and labels into Microsoft Office documents.
Read, print, and update existing barcodes and labels in Microsoft Office documents.

¹ Other Microsoft Office suites share the same features as Office Standard. These suites include Office Basic 2007, Office Home and Student 2007, Office Small Business 2007, and Office Professional 2007.
² Certain workflow features require a valid Office InfoPath 2007 license.

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