Create, edit, and delete keywords - SharePoint Server

Warning: You are viewing this page with an unsupported Web browser. This Web site works best with Microsoft Internet Explorer 6.0 or later, Firefox 1.5, or Netscape Navigator 8.0 or later. Learn more about supported browsers.

Email this link

Printer-Friendly Version Bookmark and Share

Create, edit, and delete keywords

Applies to: Microsoft Office SharePoint Portal Server 2003

Use keywords to mark certain items as more relevant for searches that contain the keywords. Keywords are words or phrases that are likely to be used in searches.

You can create keywords under the main Keywords heading or under an existing keyword. Typically, keywords that are placed under existing keywords are more specific examples of the subject matter covered by the existing keyword. For example, the keyword "cat" might exist under the keyword "animal."

After you create keywords, you then add keyword Best Bets for the items that are most relevant for that keyword. When you search the portal by using a keyword as one of the search terms, SharePoint Portal Server displays all keyword Best Bets for that keyword prominently in search results.

Show Create a keyword

Click Site Settings, and in the Search Settings and Indexed Content section, click Manage keywords.
On the Keywords page, click the keyword under which you want to create a keyword, and then click Create Keyword.
You can also create a keyword by clicking Create Keyword in the Actions section of the action pane.
On the Create Keyword page, in the Title and Description section, type a title and description for this keyword.
The title is the word that is typed in the search box that causes the keyword Best Bets for this keyword to appear in search results.
In the Synonyms section, type any words or phrases that users might use in the search box for which you want the keyword Best Bets for this keyword to appear.
Note To minimize unnecessary duplication of keywords, you are warned whenever you add a synonym that already exists for another keyword.
In the Parent Keyword section, click Change parent keyword to change the location of this keyword and create it under a different keyword.
In the Keyword Chooser window, select the keyword under which to create this keyword, and then click OK.
On the Create Keyword page, click OK.

Show Edit a keyword

Click Site Settings, and in the Search Settings and Indexed Content section, click Manage keywords.
On the Keywords page, point to the keyword, click the arrow on the bar that appears, and then click Edit on the menu that appears.
On the Edit Keyword page, click the General tab, and in the Title and Description section, type a new title or description for this keyword.
A new title may be appropriate if users are not finding your keyword Best Bets for this keyword with its current title, or if you are reorganizing existing keywords.
In the Synonyms section, type any words or phrases that users might use in the search box for which you want the keyword Best Bets for this keyword to appear.
Note To minimize unnecessary duplication of keywords, you are warned whenever you add a synonym that already exists for another keyword.
In the Parent Keyword section, click Change parent keyword to change the location of this keyword and place it under a different keyword.
In the Keyword Chooser window, select the keyword under which to place this keyword, and then click OK.
In the Dates section, you see when this keyword was created and who created it, as well as when it was last modified and who modified it.
Note This information cannot be changed, but may be useful for managing this keyword.
Click the Publishing tab of the Edit Keyword page to view or change the publishing settings for this keyword.
In the Keyword Approval section, for Require approval to publish new keywords, select Yes if you want to require approval to publish new keyword Best Bets and keywords added to this keyword from everyone except the keyword manager.
Select No to approve keyword Best Bets automatically for all users.
For Automatically approve all keywords added by keyword manager, select Yes to automatically approve all keyword Best Bets and keywords added to this keyword by the keyword manager.
Select No to require that the keyword manager approve all items manually.
Click OK.

Show Delete a keyword

Click Site Settings, and in the Search Settings and Indexed Content section, click Manage keywords.
On the Keywords page, point to the keyword, click the arrow on the bar that appears, and then click Delete on the menu that appears.
On the confirmation message that appears, click OK.
Note Deleting a keyword also deletes the keywords and keyword Best Bets that are added to that keyword. Delete a keyword only if you also intend to delete its keywords and keyword Best Bets.

Related Topics