Setting preferences for alerts

You can customize how Groove notifies you about unread information in your workspaces or changes to the online status of your contacts.

What do you want to do?

Changing default settings for alerts

You can change the default setting for how Groove notifies you about unread information in new workspaces you create. You can override this setting later in any individual workspace, tool, or folder or file in a Files tool or file sharing workspace.

  1. On the Options menu, click Preferences and then click the Alerts tab.
  2. Drag the slider to change the setting for alerts.

ShowDetails

  • "Auto" (if available) lets Groove determine the appropriate alert setting for unread information. For new workspaces or workspaces that you visit at least once a week, this setting is the same as "High." For workspaces or workspace tools you visit infrequently (which implies that you don't often need information in the workspace or tool), Groove automatically adjusts the alert setting to "Medium" so that you're not distracted by alerts in your system tray.
  • "High" displays an unread mark and pops up an alert in the Windows notification area. Additionally, the alert includes audio if an audio file was selected in the associated workspace or tool properties.
  • "Medium" displays an unread mark only.
  • "Off" ignores unread information and does not alert you.
  1. Select the number of days you want for Automatic Alert Removal from the drop-down menu.

If you receive a large number of unread alerts, you may want to set a shorter number days after which they're automatically removed.

  1. Click Apply.

Click Restore Default to restore Groove alert settings to their system defaults.

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Setting alerts for a standard workspace

You can adjust how Groove alerts you about unread information in a selected workspace.

The alert setting for new workspaces is initially defined in account preferences. However, the alert setting for existing workspaces does not change if you change the default setting in your account preferences.

You may want to change the alert setting for specific workspaces. For example, for workspaces you visit infrequently, you may want to set a lower level so that you're not distracted by alerts for information that doesn't interest you.

  1. On the File menu, point to Properties and click Workspace.
  2. Click the Alerts tab.
  3. Drag the slider to change the setting for alerts.

ShowDetails

  • Auto (if available) lets Groove determine the appropriate alert setting for unread information. For new workspaces or workspaces that you visit at least once a week, this setting is the same as High. For workspaces or workspace tools you visit infrequently (which implies that you don't often need information in the workspace or tool), Groove automatically adjusts the alert setting to Medium so that you're not distracted by alerts in your system tray.
  • High displays an unread mark and pops up an alert with an audible chime in the Windows notification area.
  • Medium displays an unread mark only.
  • Off ignores unread information and does not alert you.
  1. If you want, select or browse for a sound file (.wav) to be played with every alert, if your alert level is set to High.
  2. If you want, check the option to be notified when members enter the workspace.
  3. Click Apply.

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Setting alerts for a file sharing workspace

You set alert settings for unread behavior in a file sharing workspace by selecting options in the workspace properties dialog box.

  1. Click Show properties for workspacename in the Synchronization Tasks pane to open the Workspace Properties dialog box.

Alternatively, select the file sharing workspace in the Launchbar and select File-Workspace Properties.

  1. Click the Alerts tab.
  2. Drag the slider to change the setting for alerts.

ShowDetails

  • Auto (if available) lets Groove determine the appropriate alert setting for unread information. For new workspaces or workspaces that you visit at least once a week, this setting is the same as High. For workspaces or workspace tools you visit infrequently (which implies that you don't often need information in the workspace or tool), Groove automatically adjusts the alert setting to Medium so that you're not distracted by alerts in your system tray.
  • High displays an unread mark and pops up an alert with an audible chime in the Windows notification area.
  • Medium displays an unread mark only.
  • Off ignores unread information and does not alert you.
  1. If you want, select or browse for a sound file (.wav) to be played with every alert, if your alert level is set to High.

 Tip    Click the Play button to sample the sound of the selected .wav file.

  1. If you want, check the option to be notified when members enter the workspace.
  2. Click Apply to save your changes and leave the dialog box open, or click OK.

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Setting alerts for a workspace tool

You can adjust how Groove notifies you about unread information in the selected workspace tool. The default setting for workspace tools is Inherit, which means to use the current setting for the workspace. It's useful to set alerts for a workspace tool when you want it to have a different setting from the workspace in which it resides.

  1. Select File-Properties-Tool and click the Alerts tab.
  2. Drag the slider to change the setting for alerts.

ShowDetails

  • Auto (if available) lets Groove determine the appropriate alert setting for unread information. For new workspaces or workspaces that you visit at least once a week, this setting is the same as High . For workspaces or workspace tools you visit infrequently (which implies that you don't often need information in the workspace or tool), Groove automatically adjusts the alert setting to Medium so that you're not distracted by alerts in your system tray.
  • High displays an unread mark and pops up an alert with an audible chime in the Windows notification area.
  • Medium displays an unread mark only.
  • Off ignores unread information and does not alert you.
  • Inherit uses the unread setting currently selected for the workspace.
  1. Click Apply.

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Setting alerts for a file folder

You can change how Groove notifies you about unread information in specific file folders. By default, the alert setting is Off for individual folders, and Groove will only post alerts according to your current tool (for a Files tool) and workspace settings. You can change the folder setting to High so that Groove posts alerts when there are changes in that folder.

  1. If you're setting alerts for a folder in a file sharing workspace, select the folder and click Set alerts for this folder in the File and Folder Tasks pane.
  2. If you're setting alerts for a folder in a Groove Files Tool, right-click the folder, select Properties and click the Alerts tab in the Properties dialog box.
  3. To change the alert setting, drag the pointer bar up or down.

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Setting alerts for a file

You can change how Groove notifies you about unread information in specific files. By default, the alert setting is Off for individual files, and Groove only posts unread alerts according to your current tool and workspace settings. You can change the file setting to High so that Groove alerts you about changes to that specific file.

  1. Right-click the file and select Properties.

 Note   If you are setting alerts for a file in a file sharing workspace, select the file and click Set alerts for this file in the File and Folder Tasks pane.

  1. Select the Alerts tab in the Properties dialog box.
  2. Drag the slider to change the setting for alerts.

ShowDetails

  • Auto (if available) lets Groove determine the appropriate alert setting for unread information. For new workspaces or workspaces that you visit at least once a week, this setting is the same as High. For workspaces or workspace tools you visit infrequently (which implies that you do not often need information in the workspace or tool), Groove automatically adjusts the alert setting to Medium so that you're not distracted by alerts in your system tray.
  • High displays an unread mark and pops up an alert with an audible chime in the Windows notification area.
  1. Click Apply.

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Setting alerts for a contacts or members

You can set alerts for selected contacts or workspace members so that Groove notifies you about online or idle status changes.

Setting alerts for a contact's online status

  1. Right-click the contact(s) or member(s) you want and select Set Alerts.

If you selected one contact, a Contact dialog box opens with the Alerts tab displayed. If you selected multiple contacts, an Alerts dialog box opens.

  1. Drag the slider to change the alert setting.
  2. Optional. If you changed the alert level to High, select or browse for a .wav sound file to play with every alert.

 Tip   Tip: Click the Play button to sample the sound of the selected .wav file.

  1. Click Apply to save your changes and leave the dialog box open, or click OK.

Setting additional alerts for workspace members

You can set the following additional alerts that respond to workspace member activities:

  • A workspace member enters a specific workspace. On the File menu, point to Properties, click Workspace, click the Alerts tab, and check Notify me when any member enters this workspace.
  • A workspace member enters a specific workspace tool. On the File menu, point to Properties, click the tool name, click the the Alerts tab, and check Notify me when any member enters this tool.

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Applies to:
Groove 2007