Managing your SharePoint Workspace messages

To open the Message History window, on the File tab, click Info, click Messages and Contacts, and then click Message History.

The Message History provides the following options for viewing your messages: Inbox (received messages), Sent, and All. You can sort the list by clicking the column heads. The text of the selected message appears in a preview window. You can quickly scan through your messages using the up or down arrow keys.

What do you want to do?

About the Message History

The Message History stores:

  • All messages you have sent or received.

Open a received message to display it in a Read Message window.

Select messages you have sent to see their text in the preview window. You cannot open file attachments in your sent messages.

  • All invitations you have received but not yet accepted or declined.

Open an invitation to display it in a Respond to Invitation window. If you accept or decline the invitation, it gets deleted from the message history. However, if you close the invitation without accepting or declining it, it will continue to be stored in the Message History.

If an invitee accepts or declines an invitation and includes a response message, this response displays in the Message History as an invitation message. You can see the text of invitation responses only in the preview window.

The Message History does not save invitations you send.

See SharePoint Workspace indicators to see a description of indicators that appear in the Message History.

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Starting messaging activities from the Message History

You can create new messages, reply to or forward existing messages, change your message list view, and print messages from the Message History.

  • To create a new message, click Send Message window icon to open the Send Message window.
  • To open a message in the list, select it and click Open message icon. For messages you cannot open (such as messages you sent), the Open button is disabled.
  • To reply only to the message sender, select it and click Reply to message icon to open the Reply to Message window.
  • To reply to the message sender and all message recipients, select it and click Reply to message window, all recipients to open the Reply to Message window.
  • To forward a message, select it and click Forward message icon.
  • To delete a message in the list, select it and click Delete message icon.
  • To change your message list view, select Inbox, Sent, or All from the View: drop-down menu.
  • To print a message, select it and click Print message icon.

 Note   You can print only one message at a time.

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Searching in the Message History

In the Message History, you can search for messages that contain specific text.

  1. Select the view in which you want to search for messages.
  2. Click Find message icon.
  3. In the Find dialog box, enter the text you want to find in a message.
  4. Select options if you want to refine the search for case-sensitivity and/or whole word matching.
  5. Click Find Next or Find Previous.

SharePoint Workspace finds the next or previous message that contains the specified text. If no match is found for the search text, SharePoint Workspace asks if you want to repeat the search from the beginning of the message history.

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Saving your Message History for use outside of SharePoint Workspace

Microsoft SharePoint Workspace 2010 does not support saving your message history for external use. You can only see and interact with your messages from within SharePoint Workspace.

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Applies to:
SharePoint Workspace 2010