On the Options menu, click Message History to open the Message History window.
The Message History provides the following options for viewing your messages: Inbox (received messages), Sent , and All. You can sort the list by clicking the column heads. The text of the selected message appears in a preview window. You can quickly scan through your messages using the up or down arrow keys.
What do you want to do?
About the Message History
The Message History stores:
- All messages you have sent or received.
Open a received message to display it in a Read Message window.
Select messages you've sent to see their text in the preview window. You cannot play back audio or open file attachments in your sent messages.
- All invitations you've received but not yet accepted or declined.
Open an invitation to display it in a Respond to Invitation window. If you accept or decline the invitation, it gets deleted from the message history. However, if you close the invitation without accepting or declining it, it will continue to be stored in the Message History.
If an invitee accepts or declines an invitation and includes a response message, this response displays in the Message History as an invitation message. You can see the text of invitation responses only in the preview window.
The Message History does not save invitations you send.
See Groove indicators to see a description of indicators that appear in the Message History.
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Starting messaging activities from the Message History
You can create new messages, reply to or forward existing messages, change your message list view, and print messages from the Message History.
- To create a new message, click
to open the Send Message window.
- To open a message in the list, select it and click
. For messages you can't open (such as messages you sent), the Open button is disabled.
- To reply only to the message sender, select it and click
to open the Reply to Message window.
- To reply to the message sender and all message recipients, select it and click
to open the Reply to Message window.
- To forward a message, select it and click
.
- To delete a message in the list, select it and click
.
- To change your message list view, select Inbox, Sent, or All from the View: drop-down menu.
- To print a message, select it and click
.
Note You can print only one message at a time.
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Searching in the Message History
In the Message History, you can search for messages that contain specific text.
- Select the view in which you want to search for messages.
- Click
.
- In the Find dialog box, enter the text you want to find in a message.
- Select options if you want to refine the search for case-sensitivity and/or whole word matching.
- Click Find Next or Find Previous.
Groove finds the next or previous message that contains the specified text. If no match is found for the search text, Groove asks if you want to repeat the search from the beginning of the message history.
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Saving your Message History for use outside of Groove
Office Groove 2007 does not support saving your message history for use outside of Groove. You can only see and interact with your Groove message from within Groove.
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Using keyboard shortcuts in the Message History
| To |
Press |
| Create a new message |
CTRL+N |
| Open a selected message |
CTRL+O |
| Reply to a selected message |
CTRL+R |
| Forward a selected message |
CTRL+W |
| Delete a selected message |
CTRL+D |
| Find messages |
CTRL+F |
| Print a selected message |
CTRL+P |
| Check/uncheck "Include history in replies" |
CTRL+H |
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