The Groove Workspace Explorer is the main window where you do most Groove activities, such as collaborating in workspaces. It consists of the following components:
Tool area
The tool area contains the tools included in the workspace. You can work with the components of the tool area as follows:
- To select a tool, click its tool tab.
Workspace tool tabs indicate the number of members who currently have the tool selected. Point at the tool tab to display a status window.
Top of Page
Workspaces menu or Workspace List
On the View menu, point at Toolbars and click Explorer Toolbar to show or hide the Workspaces drop-down menu in the menu bar. You can also reposition the Workspaces menu in the menu bar.
The Workspace List is a customizable window that displays to the left of the tool area. On the View menu, point at Show/Hide and click Workspace List to show or hide the Workspace List panel. You can also close the Workspace List by clicking its Close button.
Both the Workspace List and the Workspaces menu list all the workspaces in your account that you can open in the tool area. Click a workspace title to open that workspace. (File sharing workspaces are listed only in the Launchbar).
Note If you are using a Groove account you've added from another computer, the list includes only the names of your workspaces. You can right-click a workspace to see a list of downloading options.
Showing or hiding tools in the list
On the View menu, point at Show/Hide and click Tools in Workspace List to show or hide a hierarchical list of tools in your workspaces. Click workspace tool names to go to specific tools in the workspace.
Workspaces
Tools in a workspace
Unread marker, indicating new or unread information within the previous seven days, but older than two days
Toolset in a workspace
Tools in a toolset
Number of members in the workspace
Drag border to narrow or widen the pane
Point at a workspace to display a status window that lists the last modified date, and members who are currently in the workspace.
Ways to list workspaces in the Workspace List
There are several ways you can list your workspaces. On the View menu, click View Workspaces By, and select an option.
- Folders. Sorts workspaces by folder.
- Alphabetical. Lists workspaces alphabetically.
- Status. Sorts workspaces by status:
- Active. Workspaces that you and/or other members currently have open for reading or updating.
- Unread. Workspaces containing new or updated information that you have not yet read.
- Read. Workspaces that do not currently contain any information you have not read.
- Not On This Computer. Workspaces you have on other computers. You can download the workspace data either from another computer that contains your account or from another workspace member.
- Type. Sorts workspaces by type, such as "Workspace" or "File Sharing Workspace".
- Last Unread Time. Select this option to view your workspaces sorted by their relative activity. For example, see which workspaces received new or updated information Today, Yesterday, within the Last Seven Days, or within the Last Thirty Days. Workspaces that have not received updates for more than thirty days are categorized as Older.
Note that within each category, workspaces are sorted top to bottom by "most recently read".
Workspaces may be sorted under these additional categories:
- Downloading: Workspaces that are currently being downloaded from another computer or workspace member.
- Suspended: Workspaces in which you're membership has been suspended.
- Paused: Workspaces in which communications are currently paused.
Top of Page
Workspace Members
On the View menu, point at Show/Hide and click Members to show or hide the Workspace Members panel. Workspace Members lists the names of all workspace members with indicators that inform you of their current status.
| Indicator |
Meaning |
 |
In the workspace. |
 |
Online, but not currently in this workspace. |
 or  |
The addition of the clock indicator means that the member has not done any computer activities for at least 15 minutes. Point at the clock indicator to see the exact period of time the member has been idle. |
 |
Offline. |
Additionally, member names display in different colors depending on their verification status.
Point at member names to display a status window about the member.
Click the expand and collapse buttons (
) to expand or collapse member categories, the Chat area, or the Common Tasks pane. Note that hiding Workspace Members also hides the chat and common tasks areas.
Drag the left border of the Workspace Members panel to make it wider or narrower.
Ways to list workspace members
Right-click in the Workspace Members panel, point at View Members By, and click an option:
- Folders. Categorizes contacts by folder.
- Alphabetical. Lists all members alphabetically.
- Status. Categorizes members according to their current status. Status categories you may see include the following:
- In Workspace. Lists members who currently have the workspace open.
- Navigating Together. Lists members who currently have the workspace open and have enabled the Navigate Together feature.
- Online. Lists members who are currently online, but who don't have this workspace open.
- Offline. Lists contacts who are currently offline.
- Suspended. Lists members whose workspace data is no longer being synchronized. For more information, see Managing workspace synchronization problems.
- Verification. Categorizes members according to their contact verification status.
- Role. Categorizes members according to their role in the workspace.
- Organization. Categorizes members by the organization listed in their contact properties. If members have no organization listed in contact properties, they are listed under "Unknown Organization."
Starting activities with workspace members
Regardless of their status, you can start new activities with people listed in Workspace Members. Do any of the following:
- Right-click a name and click Properties to open the selected member's Contact card, then select activity options.
- Right-click one or more names to display a menu of Groove activities. For example, you can select several members, right-click and select options to send a message or an invitation to a new workspace.
- Click an option in the Common Tasks pane.
Top of Page
Toolbars
You can customize the look of the Groove Workspace Explorer tool bar by showing or hiding components or repositioning them.
To hide or show the Back/Forward navigation buttons, point at Toolbarson the View menu, and click Back and Forward.
To hide or show the explorer toolbar, which includes the navigation buttons and the Workspaces drop-down menu, point at Toolbars on the View menu and click Explorer Toolbar.
To reset the toolbar to its default, locked state, point at Toolbars on the View menu, and click Restore Toolbars.
Repositioning toolbars
You can adjust the width and change the position of toolbar components.
- Uncheck the "Lock Toolbars" option: On the View menu, point at Toolbars and click Lock Toolbars.
- Do any of the following:
- Click a toolbar separator line to minimize or maximize a component.
- Drag a toolbar separator line left or right to adjust the width of the component.
- Drag a toolbar separator line down or up to position a toolbar component below or above other toolbar components.
Top of Page
Workspace communication status
Click in the status bar to pop up a list of your workspaces. Uncheck or check workspaces to pause or resume communication activities. Data counters report on the flow of incoming and outgoing data. To do more Communications Manager activities, click the Communications Manager link.
Top of Page
Start messaging activities
Click the envelope icon to open the Message History window.
Closing Groove windows
You can close the current Groove window by clicking the close box in the upper-right corner.
You can close all currently open Groove windows at once. Click the Groove icon in the Windows notification area and select Close All Windows.
