Work with content updates on variation pages

This topic explains how to create variation source pages and how to work with content on variation target pages. For more information about variations and the prerequisites for working with this feature, see Roadmap: Use content from a source site for sites in other languages.

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If you’re the site or content owner for a source variation site, all you have to do to copy your content to the target sites in your variations hierarchy is to create and publish a source page.

If you are the site or content owner for a target variation site, you might need to interact with content copied from the source site in a variety of ways.

For example, if the content coming from the source page is a new page, you might need to translate it into another language. Or, if the content coming from the source site is an update to a page you already translated and published, you might simply be making a few minor changes to your text.

SharePoint Server 2010 gives you the tools to review a draft of updated copy from the source and choose whether or not to replace the content on your target site. This ensures that you don’t accidentally overwrite your previous translation work with the copy in the source language from the source page.

Also in SharePoint Server 2010, you can see exactly what content has changed in an update from the previous version you received. You can see the changes with revision marks turned on, so that you can easily tell if you need to retranslate the entire page, or whether it would be more efficient to simply translate and then add a new sentence here and there.

Create and publish a source page

Creating a source page for a variations site is just like creating a page in the Pages library for any other publishing site.

  • On the top-level site in your source variations site, click Site Settings, and then click New Page. Give the new page a name, type some content, and then click Publish. By default, your new page is created in the Pages library.

Your new page will be copied to your variations target site at a time determined by settings that your server farm administrator made in Central Administration. By default, the content will be copied one hour from when you publish it, but this time can be customized by your organization to as little as one minute.

Translate source copy before you publish it on your target site

As a target site owner, you will receive an e-mail notifying you that a new page has been created on your site. Click the link in the e-mail to visit the page. The content is displayed, an exact copy of the content as it was typed on the source page.

You can now click Edit to translate the content on your new page into your target language. After you’re happy with the translation, click Publish.

Accept updates from the source without overwriting target pages

If you’re working with updates to a page that has already been translated, you need to take a couple extra steps to avoid overwriting your previous translation.

  1. After you receive an email notification that a page has been updated, navigate to the page.

The content will appear in a draft form with the updates from the source page.

  1. On the Publish tab, click View Changes.

The View Changes feature compares the most recent source version copied to the target with the most recent source version published on the target. The differences are marked up and displayed in a report that you can evaluate.

Review the report to decide whether the changes are so significant that you need to retranslate the whole page, or if you can simply update the previous version of the translation you did.

For example, if the source content was substantially rewritten, you may need to retranslate the page. If the changes involve the addition of a few words or sentences, you can probably update the previous translation.

If you want to update the previous version, you will follow a couple extra steps to ensure that you don’t overwrite your previous translation.

  1. While keeping the window with the tracked changes open on your screen, return to the page you’re going to work with.
  2. On the Page tab, click Edit to check out and edit the page.
  3. Click Page History, and then click Version History to see the recent versions of the page.
  4. Find the version of the page that you most recently translated and published, click the dropdown arrow next to the time and date stamp for the page, and click Restore.

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Applies to:
MOSS Site Management