View and edit your profile

Your profile is like an electronic business card you share inside your organization. Maintaining your profile is simple, yet it can reap big rewards because it communicates who you are, what you’re working on, and what you’re good at throughout your organization.

What do you want to do?


View and edit your profile

  1. To view your profile, select your name at the top of the OneDrive for Business or Sites page, and then select About Me.

Profile Name

  1. To change your settings, choose edit your profile.
  2. Choose Basic Information, Contact Information, Details, or the ellipsis () for more sections.
  3. Update each setting as needed. See the following table for more information.
  4. By default, everyone sees your profile information. To maintain privacy, under Who can see this?, select Only Me.
  5. Choose Save all and close.

 Note    Depending on your organization’s policies, some information may be filled in from other sources, and you may not be able to edit some settings.

Here’s some additional guidance on important settings.

Section Setting Guidance

Basic

Information

Your Picture Upload a photo in one of these file formats: .bmp, .jpeg, or .png. An optimal picture size is 96 x 96 pixels.

Basic

Information

About me Describe your position, expertise, accomplishments, and interests.

Basic

Information

Ask me about

Enter keywords that describe your projects, responsibilities, and areas of knowledge. Keyword suggestions appear for you as you type. Separate multiple keywords with semicolons.

Details
  • Past projects
  • Skills
  • Schools
  • Birthday
  • Interests

Add personal details that spark interest, curiosity, and commonality with others.

  • This information isn’t displayed on your profile page, but people can search based on the information.
  • To limit information to just your work group, under Who can see this?, select Colleagues.

Newsfeed

Settings

  • Followed #Tags
  • Email Notifications
  • People I follow
  • Activities I want to share in my newsfeed

For more information, see Change your newsfeed settings.

If you want, you can get email notifications about newsfeed items.

Language and Region For more information, see Update your language and region settings.

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Learn how your profile can help people find you

SharePoint users who need to find a colleague with specific expertise usually start by entering a name or keywords in the Search box on their company’s portal site. So if you want others to be able to find you when you have information to share, adding profile details that highlight your expertise improves the likelihood of being discovered by people who are looking for someone with your background and know-how.

For example, suppose that Chris needs information from someone in his company’s Northeast Sales division who was also in his graduating class. He doesn’t recall the person’s name, so he might create a SharePoint search query that looks like this:

northeast sales lancaster university ‘09

The SharePoint search service ranks your profile properties according to relevance. The higher the ranking, the more useful the profile values are for those properties.

Therefore, if Deb’s profile includes northeast sales and lancaster university ‘09 in the Ask Me About and Schools text boxes, her name is likely to appear at the top of Chris’ search results. If her profile properties are empty, contain defaults, or show other entries that don’t match these search criteria, she may not turn up in this search at all. For instance, if the Ask Me About text box has a value of inventory management and the Schools text box is blank, Deb won’t surface in Chris’ search results even though she is the contact that Chris seeks.

Administrators determine which profile properties appear in your profile when they build the personal profile sites for your organization. Typically, administrators pre-populate certain profile details—such as your user name—with static information from a central database. You cannot edit these details.

The following table lists the Search-sensitive profile properties that may appear in your profile. The table also indicates which profile details are likely to be available for edit and which are typically pre-populated. Profile details are listed in the Search order of the SharePoint Server ranking system, starting with the top-rated properties, when All is selected in the SharePoint Search box.

Relative search ranking Profile details Typically editable Typically pre-populated
5 Ask Me About Yes
4 Account name No Yes
2 Skills Yes
2 Interests Yes
1 Past projects Yes
1 Schools Yes
.5 About me Yes

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See more profile tips

Here are some ideas for using profiles effectively:

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Applies to:
SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online Midsized Business, SharePoint Online Small Business, SharePoint Server 2013 Enterprise, SharePoint Server 2013 Standard