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SharePoint document libraries III: Work with version history

Check In dialog box with two choices: Minor Version (draft) and Major Version (publish)

A possible fork in the road: minor or major?

Some libraries are set up to track two kinds of versions: minor versions and major versions. You'll know this if you check in a file and you are asked to choose between the two. Here's what each one means:

  • A minor version is a version that is in progress; for example, a version that contains incomplete sales figures.
  • A major version is one that is ready for a larger group to see; for example, if you typed in the final sales figures.

If you're prompted to choose between these two versions, the library may react differently depending on which one you choose. For example, if you specify a minor version, the library may automatically hide that file from certain people's view of the library — people who do not have permissions to review works in progress. If you specify a major version, the file may get published to a larger group of people so that they can see it. Or other people may be automatically alerted to approve your changes before the file is seen by more people. If you want to know if your library does this, ask the person who set up the library.

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