5/31/2012 6:48 AM
Note This article is part of a collection of posts from four years of the Get the Point blog for SharePoint end-users.
The easiest way I know to move files to other folders or libraries on a SharePoint site is to open the site's Document library in Windows Explorer. There are plenty of other ways to organize your files, of course, but this is my preference, so thought I'd share it. To follow this procedure, you'll need access to Windows Explorer on your computer.
For example, suppose I have some slides that I want to move from a shared documents library into a new library created specifically for slides that can be re-used. Here's how to do that in a SharePoint team site:
Note Site details in the following procedure may differ from what you see on your site, depending on how your site administrator may have customized the site.
- Open the site library that contains files that you want to move. In this example, we'll open the Shared Documents library where two new PowerPoint files need to be moved:
- Click the Library tab in the ribbon, and then click Open with Explorer to bring up an Explorer window:
- In the Explorer window, which is a view of your site library, select the documents you want to move, then right-click the selection and click Cut in the drop-down list.
Before continuing, notice that the site location of your library appears at the top of window. In our example, Fabrikam03 is the site location of the Shared Documents library which contains two PowerPoint files that need to be moved, ProductInternational and ProductlineA:
- Click your website location from the bread crumb to navigate up in your library file structure:
- Scroll to the destination library for the files you want to move, right-click in the list, and click Paste.
In this example, we'll paste the two copied files into the Slide library:
- Return to your site and you'll see the PowerPoint files are gone from their original location, the Shared Documents library in this case:
and they now appear in the destination library, the Slide library in our example:
Note that your Explorer content will remain as it was before you started. Your changes do not affect your local file structure because no files were downloaded. Windows Explorer was basically used to view your site library and move files around. When you want to move SharePoint site files again, just return to the site library and click Open with Explorer in the ribbon.
There are other ways to move or reorganize SharePoint library content as well. For instance, you can send a document copy to another folder and maintain a link between the two copies so that they'll stay in synch—or not. Find out how:
Copy a file to another library or Send To location
For more information about ways to work with SharePoint content in Windows Explorer, see Joe's blog post here:
Ways to work with your SharePoint content in Windows Explorer
And see these items for more:
Copy or move library files by using Open with Explorer
Video: Use Open with Explorer on your SharePoint Team site
For troubleshooting information:
Whitepaper - Understanding and Troubleshooting the SharePoint Explorer View
Hope you've found this post helpful. If you have questions or feedback, please post it in a comment.
Re: Moving files in SharePoint libraries
10/3/2012 1:28 PM
It's not necessary to cut/paste files in order to move them; you can just drag them between directories. If the directory you want to drag to is not visible in your Explorer window, open it in a second one and drag between windows. Also, if you get a message that the file cannot be moved, odds are either someone has it checked out or you have it open in an application.
Re: Moving files in SharePoint libraries
9/28/2012 4:01 AM
Adding and removing files to one's site through the 'Open in Explorer' option is a really useful tool for tidying up / updating libraries. Thanks for this tip.
9/27/2012 8:38 AM
I haven't worked in SharePoint before and was recently put in charge of our company's SharePoint site. Thank you for your detailed directions. It was just what I needed to clean up some poor file management.
Re: Better!! But not for cross site collections
6/5/2012 8:44 AM
Wish I had simple solution for you, but this discussion provides several approaches for moving files between site collections, some employing web services:
Better!! but not for cross site collections
6/4/2012 10:04 PM
This solution works in a much better way as long as we are working within the same site collection, but I wish this would have worked when we talked about moving files from one site collection to another.