Manage content type publishing

This topic explains how you can manage updates to published content types if you are working on a hub site that publishes its content types to other sites through a Managed Metadata service application. It also explains how you can determine what content types your site subscribes to if you are working on a site that subscribes to content types published from a hub site.

What do you want to do?


Manage published content types on a hub site

If you are working on a hub site that publishes content types to other site collections, you can:

  • Publish content types to make them available for use on subscribing sites.
  • Republish content types so that subscribing sites can receive updates.
  • Unpublish content types.

 Note    You must be a Site Collection Administrator to manage content type publishing on a hub site.

Publish, republish, or unpublish an individual content type

Content type publishing is managed by a timer job, which can be configured in Central Administration. Depending on how frequently the timer job has been set up to run, there may be a lag time between when an updated content type is published and when subscribing sites receive the updates.

  1. Go to the top-level site in the site collection that is serving as a hub for content type publishing.
  2. On the Site Actions menu Site Actions Menu, click Site Settings.
  3. Under Galleries, click Site content types.
  4. On the Site content Type Gallery page, click the name of the content type for which you want to publish updates.
  5. Under Settings, click Manage publishing for this content type.

 Note    If the Manage publishing for this content type link is not available, then this site is not a hub site for content type publishing.

  1. On the Content Type Publishing page, do one of the following:
  • To make this content type available for use in all site collections that subscribe to content types from this hub, click Publish.
  • To push any changes this content type to all site collections that subscribe to content types from this hub, click Republish.
  1. To unpublish a content type so that it is no longer centrally managed from the hub site collection, click Unpublish.

    When you unpublish a published content type, any copies of the content type that are being used on sites that subscribe to this hub will become unsealed, which means they will no longer be read-only and they can be managed locally on the sites where they are in use.
  2. Click OK.

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View the publishing history for an individual content type

  1. Go to the top-level site in the site collection that is serving as a hub for content type publishing.
  2. On the Site Actions menu Site Actions Menu, click Site Settings.
  3. Under Galleries, click Site content types.
  4. On the Site content Type Gallery page, click the name of the content type for which you want to view the publishing history.
  5. Under Settings, click Manage publishing for this content type. If the Manage publishing for this content type link is not available, then this site is not a hub site for content type publishing.
  6. In the Publishing History section, view the date and time information for the last time this content type was successfully published.

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Manage updates to published content types from a subscribing site

If you are working on a site that subscribes to content types from one or more hub sites, you can opt to refresh your subscribed content types to receive the latest updates from the hub site. You can also view the hub sites and content types to which you subscribe.

 Note    You must be a Site Collection Administrator to manage content type publishing on a subscribing site.

Refresh subscribed content types

If you are working on a site that subscribes to content types that are published from one or more hub sites, you will automatically receive updates to your content types when those updates are published from the hub site. If, for any reason, your content types get out of sync with the published content types from the hub site, you can opt to refresh them to pick up any recent updates.

  1. On the Site Actions menu Site Actions Menu, click Site Settings.
  2. On the Site Settings page, under Site Collection Administration, click Content type publishing.
  3. In the Refresh All Published Content Types section, select the check box next to Refresh all published content types on next update.

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View the hub sites and content types to which a site describes

If you are working on a site that subscribes to content types that are published from one or more hub sites, you can determine what Managed Metadata service applications (and corresponding hub sites) your site subscribes to.

  1. On the Site Actions menu Site Actions Menu, click Site Settings.
  2. On the Site Settings page, under Site Collection Administration, click Content type publishing.
  3. In the Hubs section, you can see the names of any Managed Metadata Service applications that are publishing content types to this site collection listed in bold text. Following these names, you can see the URLs for the hub sites for these services, as well as a list of the subscribed content types.

 Note    Subscribed content types are read-only on subscribing sites. If you want to make changes to a content type that has been published to your site, select the URL for the hub site to go to the Site Content Type Gallery for the hub site. Depending upon how your organization has decided to manage content type publishing, you may not have permission to edit published content types on the hub site. You may need to work with the individuals who manage content type publishing on the hub site to coordinate updates.

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Applies to:
SharePoint Server 2010