Manage a wiki

To manage most settings for a wiki, you need to have permission to manage a site. In most cases, this means being a member of the site owners group or having the Full Control permission level.



Overview

To enable people to view and contribute to your wiki, you need to give them access to the wiki site.

You should also consider who you want to contribute to the wiki and who you want to be able to edit the wiki.

For example, if your wiki is a subsite on your team's site, you may need to provide broader access to your wiki than your main site provides. On the other hand, you may want to limit access to your wiki to just a few people.

If your wiki is a subsite to your team's site, you can choose to inherit permissions if the same set of people will be working on the wiki. If you need to provide access to a larger, smaller, or different set of people than your main site, then use unique permissions.

An efficient way to manage permissions for multiple users is by using SharePoint groups.

Setting unique permissions

To set unique permissions, you break the relatonship, sometimes known as inheritance, to the main site. Unique permissions may have been set when the wiki was created, or you can set up unique permissions later.

If your site has unique permissions, you will see a Settings menu Menu image on the People and Groups page. If your site inherits permissions, you will not see a Settings menu.

If you have questions about how your site is set up, you should consult with the person who set up or manages your site. An administrator, such as someone who configures and manages the server, may have set up additional restrictions for your site.

Working with SharePoint groups

SharePoint groups enable you to manage permission levels for multiple users more efficiently. You can use SharePoint groups to assign the permission levels you want (except for the Limited Access permission level). Note that you can also create custom permission levels which you can then assign to your SharePoint groups.

If your organization has people who should all have the same permissions on one or more securable objects such as sites or libraries, you or your administrator should consider creating a SharePoint group (or customizing an existing group) for them. For example, you could create a SharePoint group for leads called SharePoint Leads, and one for analysts called SharePoint Analysts, and so on.

You can also add an individual user to a site, if that person has unique needs and if you don't think you will need to assign a similar level to multiple people.

If you want all users within your domain to be able to view content on your site, consider granting access to all authenticated users. This special group allows This special group amembers of your domain to access a Web site (at the permission level you choose), without requiring you to enable anonymous access.

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Add users to a wiki

Use this procedure to add users to a group or individually to a wiki site. If your wiki is a subsite of another site, and it is inheriting permissions from that site, then see Stop inheriting permissions from a parent site to learn how to stop inheriting permissions.

On the Site Actions menu Site Actions menu, click Site Settings.

 Note   On a site for which the Site Actions menu is customized, point to Site Settings, and then click the settings that you want to view.

  1. Under Users and Permissions, click Advanced Permissions.
  2. To add people to a group or grant permissions directly to people on the wiki site, on the New menu menu image, click Add Users.

 Note   To add all authenticated users to a group, click Add all authenticated users in the Add Users section.

 Tip   If you need to create additional groups, on the New menu, click New Group.

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Stop inheriting permissions from a parent site

When you stop inheriting permissions from a parent site, the SharePoint groups and related permissions from the parent site are copied to your site. You can then add, delete, or change the permissions of your wiki site. If you are not sure how your parent site or permission structure is set up, you may need to consult with the owner or administrator of the parent site.

 Important   After you stop inheriting permissions, changes made to the permissions of the parent site will no longer affect the wiki site.

On the Site Actions menu Site Actions menu, click Site Settings.

 Note   On a site for which the Site Actions menu is customized, point to Site Settings, and then click the settings that you want to view.

  1. Under Users and Permissions, click Advanced Permissions.
  2. On the Actions menu Menu image, Edit Permissions.
  3. When prompted to confirm the action, click OK.

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Restore a previous version of a wiki page

  1. At the top of a wiki page, click History.
  2. Under Versions, click the number of the version that you want to view.

 Tip   If you are not sure which version you want, click Version History to scan an overview of all the versions, and then click the date next to the version that you want to view.

  1. When you find the version that you want to restore, click Restore this version.

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See which pages link to the current page

If you are trying to troubleshoot a linking issue, or determine if a page can be deleted, you may want to view which pages link to the current wiki page.

  • At the top of the wiki page, click Incoming Links.

 Tip   To return to the page you were viewing, click its name in the breadcrumb links at the top of the wiki.

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Delete unwanted pages

As your team's wiki grows, your team might wind up with pages that are no longer being used. Deleting unwanted pages helps free up server space and prevents people from accidentally browsing to and reading outdated information.

 Important   As with the deletion of any content, you should make sure the pages are no longer needed by the team.

  1. From any page in the wiki, click Wiki Pages in the breadcrumb link at the top of the wiki page.
  2. Point to the name of the wiki page you want to edit, click the arrow that appears, and then click Delete.
  3. Repeat for any additional pages you need to delete.

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Applies to:
SharePoint Server 2007, Windows SharePoint Services 3.0