Configure the Quick Launch for site navigation

The Quick Launch contains links to select lists and libraries of the current site and can optionally contain links to subsites (subsite: A complete Web site stored in a named subdirectory of the top-level Web site. Each subsite can have administration, authoring, and browsing permissions that are independent from the top-level Web site and other subsites.) and pages of the current site. You use the Quick Launch to navigate between different areas of your site, such as between a list and a library or from a parent site to a subsite.

 Note    You can also set up the top link bar for navigation. To learn more, see Configure the top link bar for site navigation.

In this article


Before you begin

Learn more about Quick Launch

You can edit the Quick Launch by adding, deleting, or changing the order of links. You can also show or hide links to subsites and pages on the Quick Launch, add links to pages outside of the site, and even hide the Quick Launch. The Quick Launch is displayed to the side of most pages of a site.

The Quick Launch is also referred to as current navigation, because you primarily use it to navigate between the features of the current site. The options available to you for configuring the Quick Launch will vary depending on whether the publishing features are enabled for your site collection (site collection: A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more subsites.).

 Note    For information about how to determine whether or not the publishing features are enabled for the sites in your site collection, see Is publishing enabled for your site in this article.

Following is an example of the Quick Launch.

Quick Launch

Do you have the necessary permissions to configure navigation?

To manage navigation for a site you must have at least the permissions obtained by being added to the default Designers SharePoint group for the site. You have the necessary permission to configure navigation for your site if Site Settings is an option on the Site actions menu Site Actions Menu and on the Sites Settings page you see the Navigation command under Look and Feel (on non-publishing sites, you will see the Quick Launch and Top link bar commands under Look and Feel instead of Navigation).
Site Settings Site Menu

Is publishing enabled for your site?

Before you start to configure the navigation for your site, you need to determine whether or not the publishing features are enabled for the sites in your site collection. It is important to know whether or not your site is a publishing site because the navigation configuration options for a publishing site are more extensive than those available for a non-publishing site.

Depending on which type of site you have, you will see different navigation options on the Site Settings page. Here's how you can quickly determine which type of site you are working with:

  1. On the Site Actions menu Site Actions Menu, click Site Settings.
  2. Look at the list of links on the Site Settings page under Look and Feel.
  • If you see a link titled Navigation, then you are working with a publishing site and you can configure your site using the Navigation Settings page.
    Navigation
  • If you see links titled Top link bar and Quick Launch, then you are working with a non-publishing site and you have a more limited set of navigation configuration options available to you.
    Look and Feel

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Configure inheritance for the Quick Launch

You can configure the Quick Launch for a publishing subsite (subsite: A complete Web site stored in a named subdirectory of the top-level Web site. Each subsite can have administration, authoring, and browsing permissions that are independent from the top-level Web site and other subsites.) to use the same Quick Launch as the parent site (parent site: A site that is one level up in site hierarchy from a particular subsite. For example, if the site Accounting has a subsite named Accounts_Payable, Accounting is the parent site of Accounts_Payable.). The subsite inherits the Quick Launch from the parent site. Alternatively, you can configure the Quick Launch for a publishing subsite to be unique to that site.

You cannot configure a non-publishing subsite to inherit the Quick Launch of the parent site. A non-publishing subsite will have a unique Quick Launch. For information about how to determine whether or not the publishing features are enabled for the sites in your site collection, see Is publishing enabled for your site in this article.

Configure inheritance for the Quick Launch on a publishing site

When you create a publishing enabled subsite, you cannot configure the subsite to inherit the Quick Launch of the parent site. However, after you have created the subsite, you can configure inheritance options of the Quick Launch on the Navigation Settings page.

  1. On the Site Actions menu Site Actions Menu, click Site Settings.
  2. On the Site Settings page, under Look and Feel, click Navigation.

     Note    The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  3. In the Current Navigation section, do one of the following:
  • If you want to provide site visitors with an easy way to navigate to other sites in the site collection and if you want this site to have a consistent look and feel with other sites in the site collection, click Display the same navigation items as the parent site.
  • If you want site visitors to be able to use the Quick Launch both to navigate to items below the current site and to navigate to sibling subsites within the site collection, click Display the current site, the navigation items below the current site, and the current site's siblings.
  • If you want the Quick Launch to display only items below the current site, click Display only the navigation items below the current site.

Current Navigation

  1. In the Current Navigation section:
  • To display the subsites of the current site on the Quick Launch, select Show subsites.
  • To display the pages of the current site on the Quick Launch, select Show pages.
  • To limit the number of links to sites and pages displayed on the Quick Launch, type the number for Maximum number of dynamic items to show within this level of navigation.
  1. Click OK.

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Show or hide the Quick Launch

The Quick Launch is configured to display by default when you create most sites. You can choose to show or hide the Quick Launch, according to the needs of your site. For example, you can show the Quick Launch on the top-level site and hide it on subsites. You can change this setting at any time. The procedure for changing this setting is the same for non-publishing and publishing sites.

  1. On the Site Actions menu Site Actions Menu, click Site Settings.
  2. On the Site Settings page, under Look and Feel, click Tree view.

     Note    The Tree View command appears under Look and Feel only if you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  3. Do one of the following:
  • To show the Quick Launch, select Enable Quick Launch.
  • To hide the Quick Launch, clear Enable Quick Launch.

    Show or Hide the Quick Launch
  1. Click OK.

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Add, edit, or delete a Quick Launch heading

Headings provide a way for you to group the links in the Quick Launch of your site, such as in the default headings Lists and Libraries. These groups make it easier for the users of your site to find the information they are looking for.

The options for configuring the Quick Launch differ between publishing sites and non-publishing sites. For information about how to determine whether or not the publishing features are enabled for the sites in your site collection (site collection: A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more subsites.), see Is publishing enabled for your site in this article.

Add, edit or delete a Quick Launch heading on a non-publishing site

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Quick launch.

 Note   The Quick launch command appears under Look and Feel only if the publishing features are not enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. Do one of the following:
  • To add a new heading, click New Heading, type the URL and a description for the heading, and then click OK. The URL can link to any valid path, such as a folder within this site, a share within your organization’s intranet, or a link to a location on the internet. URL is optional for headings.
  • To edit a heading, click the Edit button Edit next to the heading. Make any necessary changes to the URL and description, and then click OK.
  • To delete a heading, click the Edit button Edit next to the heading, click Delete, and then click OK.

     Important    When you delete a heading from the Quick Launch on a non-publishing site, any links contained under that heading are also deleted.

Add, edit, or delete a Quick Launch heading on a publishing site

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Navigation.

 Note   The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. In the Navigation Editing and Sorting section, click the desired heading under Current Navigation, and do one of the following:
  • If you want to add a heading, click Add Heading.
  • If you want to edit a heading, select the heading, and then click Edit.
  • If you want to delete a heading, click Delete.

    Current Navigation

     Note   When you delete a heading from the Quick Launch on a publishing site, the links contained under that heading are not deleted and they will display as headings once their original heading is deleted.

  1. In the Web dialog box that appears when you add or edit an item, configure the following:
  • Title. Type the title of the navigation item as you want it to appear. Title is required.
  • URL. Type the URL for the heading or link. URL is optional for headings.

If you want the URL to open in a Web browser window different than that used by the site, select the Open link in new window.

  • Description. Type a description for the heading. Description is optional.
  • Audience. If you want to restrict visibility, enter or browse to the audience for the heading. Only the audiences you enter can see the link heading and everything under the heading. If you do not enter any audiences, all audiences can see the link. Audience is optional.

    Navigation Heading dialog
  1. Click OK.

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Add or remove a list or library from the Quick Launch

When you create a list or library you can configure the list or library so that a link to it is automatically added to the Quick Launch. You can change this option later by editing the settings for the list or library or by editing the settings of the site.

The options for configuring the Quick Launch differ between publishing sites and non-publishing sites. For information about how to determine whether or not the publishing features are enabled for the sites in your site collection (site collection: A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more subsites.), see Is publishing enabled for your site in this article.

Add or remove a list or library from the Quick Launch using list or library settings

 Note    The following procedure applies to publishing and non-publishing sites.

  1. On the Quick Launch, click All Site Content.
  2. Click the name of the list or library.
  3. In the ribbon, click the List or Library tab, and then click List Settings or Library Settings.
    List Settings

     Note    The name of the tab can vary depending on the type of list or library. For example, the Calendar list has a Calendar tab.

  4. On the List Settings or Library Settings page, in the General Settings section, click Title, description and navigation.
  5. On the General Settings page, in the Navigation section, do one of the following:
  • To add the item to the Quick Launch, click Yes.
  • To remove the item from the Quick Launch, click No.
  • Display list in Quick Launch
  1. Click Save.

Remove a list or library from the Quick Launch using site settings for non-publishing sites

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Quick launch.
  3. Click the Edit button beside the link Edit, click Delete, and then click OK.

     Note   When you delete a link, such as a heading, from the Quick Launch, any links contained under that link are also deleted.

Remove a list or library from the Quick Launch using site settings for publishing sites

If the publishing features are enabled for your site, you can use the Navigation Settings page to quickly remove a list or library from the Quick Launch.

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Navigation.

 Note   The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. In the Navigation Editing and Sorting section, click the item under Current Navigation that you want to remove, and then click Delete.

    Current Navigation

 Note   If the Navigation Editing and Sorting section displays lists for both Global Navigation and Current Navigation, you must select the items under Current Navigation to remove items from the Quick Launch.

  1. Click OK.

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Add a Quick Launch link

In addition to including links to lists and libraries on your site, you can add custom links to the Quick Launch. For example, you can include a link to information that you or members of your organization use frequently, such as a document, a calendar event, another site, or a link to an internet location.

The options for configuring the Quick Launch differ between publishing sites and non-publishing sites. For information about how to determine whether or not the publishing features are enabled for the sites in your site collection (site collection: A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more subsites.), see Is publishing enabled for your site in this article.

Add a Quick Launch link on a non-publishing site

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Quick launch.

     Note   The Quick launch command appears under Look and Feel only if the publishing features are not enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  3. Click New Navigation Link.
  4. Type the URL, such as http://contoso/reports, and a description for the link.
  5. In the Heading section, select the heading under which you want the link to appear.

    New Navigation Link
  6. Click OK.

Add a Quick Launch link to a publishing site

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Navigation.

 Note   The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. In the Navigation Editing and Sorting section, click Current Navigation to configure the Quick Launch.

    Current Navigation
  2. Click Add Link.

     Note   If you select a heading, the link will be added under that heading. If you select an item, the link will be added to the same level as the selected item.

  3. In the Navigation Link dialog:
  • Title Type the title of the link as you want it to appear. Title is required.
  • URL Type the URL for the link. URL is required.

If you want the URL to open in a Web browser window different than that used by the site, select Open link in new window.

  • Description. Type a description for the link. Description is optional.
  • Audience. If you want to restrict visibility, enter or browse to an audience for the link. Only the audiences you enter can see the link. If you do not enter any audiences, all audiences can see the link. Audience is optional.

    Navigation Link dialog box
  1. Click OK.

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Edit, move, or delete a Quick Launch link

The options for configuring the Quick Launch differ between publishing sites and non-publishing sites. For information about how to determine whether or not the publishing features are enabled for the sites in your site collection (site collection: A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more subsites.), see Is publishing enabled for your site in this article

Edit, move, or delete a Quick Launch link on a non-publishing site

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Quick Launch.

     Note   The Quick launch command appears under Look and Feel only if the publishing features are not enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  3. Click the Edit button Edit for the link that you want to edit or delete, and then do one of the following:
  • To edit the link, make any necessary changes, and then click OK.
  • To move the link to a different location on the Quick Launch, in the Heading list, select the new heading under which you want the link to appear, and then click OK.
  • To delete the link, click Delete, and then click OK.

Edit, move, or delete a Quick Launch link on a publishing site

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. Under Look and Feel, click Navigation.

 Note   The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. In the Navigation Editing and Sorting section, under Current Navigation, select the link you want to change, and do one of the following:
  • To edit the link, click Edit, make any necessary changes, and then click OK.
  • To move the link to a different location on the Quick Launch, click Move Up or Move Down.
  • To delete the link, click Delete.

    Current Navigation
  1. Click OK.

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Change the order of items on the Quick Launch

You can change the order in which headings and links appear on the Quick Launch. The steps you take to do this differ depending on whether or not the publishing features are enabled for your site. For information about how to determine whether or not the publishing features are enabled for the sites in your site collection (site collection: A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more subsites.), see Is publishing enabled for your site in this article.

Change the order of Quick Launch items on a non-publishing site

On a non-publishing site, you can change the order of the links only under a given heading. For example, you may have a heading called Lists that contains links for Calendar and Tasks. You can move the Lists heading to a different location on the Quick Launch, but you can change the order of Calendar and Tasks only under the Lists heading. To move Calendar or Tasks to a different heading, you first need to edit the link to assign it to a different heading.

  1. On the Site Actions menu Site Actions Menu, click Site Settings.
  2. On the Site Settings page, under Look and Feel, click Quick Launch.

     Note    The Quick Launch command appears under Look and Feel only if you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  3. Click Change Order.
  4. Click the options to change the order in which the headings and links are displayed.

    Change Order
  5. Click OK.

Change the order of Quick Launch items on a publishing site

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. In the Look and Feel section, click Navigation.

 Note   The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. In the Navigation Editing and Sorting section, select the item you want to move, and then click Move Up or Move Down until you have moved the item where you want it.

    Current Navigation

     Note   If the Navigation Editing and Sorting section displays lists for both Global Navigation and Current Navigation, you must select the items under Current Navigation to change the order of items on the Quick Launch.

  2. Click OK.

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Hide or show individual subsites or pages on a publishing site

If you are working on a publishing site, you can hide subsites and pages to prevent them from displaying on the Quick Launch. One advantage of hiding items from navigation is that you can prevent them from displaying to users while they continue to display in the navigation hierarchy that you use to manage your site on the Navigation Settings page. If you want to show an item again, you can select it and click Show to restore it to the navigation of the site. For information about how to determine whether or not the publishing features are enabled for your site, see Is publishing enabled for your site in this article.

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. Under Look and Feel, click Navigation.

 Note   The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. In the Navigation Editing and Sorting section, under Current Navigation, click the subsite or page that you want to hide or show.
  2. Do one of the following:
  • To hide the item click Hide.
  • To show an item that was previously hidden, click Show.

    Hide


 Notes 

  • The Hide and Show commands are available only for navigation items that are subsites or pages. You cannot hide lists, libraries, or links.
  • When you select an item that is currently visible in the Quick Launch, only the Hide option is available. When you select an item that is currently hidden in the Quick Launch, only the Show option is displayed.
  1. Click OK.

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Automatically sort items on the Quick launch

If you are working on a site for which the publishing features are enabled, you can configure navigation items to sort automatically, such as by title. For information about how to determine whether or not the publishing features are enabled for your site, see Is publishing enabled for your site in this article.

 Important   The sorting settings apply to both the Quick Launch and the top link bar. Any changes you make are applied to both of these navigation elements.

  1. On the Site actions menu Site Actions Menu, click Site settings.
  2. Under Look and Feel, click Navigation.

 Note   The Navigation command appears under Look and Feel only if the publishing features are enabled for your site and you have at least the permissions obtained by being added to the default Designers SharePoint group for the site.

  1. In the Sorting section, select Sort automatically to sort subsites, navigation links, lists, libraries, and pages automatically in ascending or descending alphabetical or numerical order based on items titles, Created Dates, or Last Modified Dates.

     Note   If you want to sort all navigation items manually except for pages, click Sort manually, and then select the Sort pages automatically check box. Only pages will be sorted according to the settings configured in the Automatic Sorting section.


    Sorting
  2. In the Automatic Sorting section, in the Sort by list, select the item - Title, Created Date, or Last Modified Date – that you want to sort by.
  3. Specify the sort order by selecting either in ascending order (A,B,C or 1,2,3) or in descending order (C,B,A or 3,2,1).
  4. Click OK.

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Applies to:
SharePoint Server 2010