Add an alert for content on the portal site

Complete the steps in the sections below to add alerts for any type of content on the portal site.

 Note   You can quickly add an alert for content you find. In the Actions list, click Alert Me and then click OK to accept the default settings. You can modify the settings for the alert at a later time.

ShowAdd an area alert

You can add an alert for an area in the portal site, such as a topic area. An area page is any area of the portal site other than the home page.

  1. Go to a page that displays a portal area.
  2. In the Actions list, click Alert Me.
  3. In the Title section, you can specify a title or accept the default title.
  4. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  5. Click Advanced options to view additional settings.
  6. In the Alert Results section, specify whether you want to be notified when items have been discovered or changed.

 Note   By default, this alert informs you when area listings, lists, and list items are discovered or changed.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

ShowAdd a search alert

  1. Search for people, documents, or other information on the portal site and view the search results.
  2. In the Actions list, click Alert Me.
  3. In the Title section, you can specify a title or accept the default title.
  4. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  5. Click Advanced options to view additional settings.
  6. In the Alert Results section, specify the types of changes you wanted to be alerted to.

 Note   By default, this alert informs you when new search results are discovered or items have changed.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

ShowAdd a Site Directory alert

  1. On the primary navigation bar, click Sites.
  2. In the Actions list, click Alert Me.
  3. In the Title section, you can specify a title or accept the default title.
  4. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  5. Click Advanced options to view additional settings.
  6. In the Alert Results section, specify the types of changes you wanted to be alerted to.

 Note   By default, this alert informs you when new sites are discovered.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

ShowAdd a user alert

  1. Go to the user profile page for a person.
  2. In the Actions list, click Alert Me.
  3. In the Title section, you can specify a title or accept the default title.
  4. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  5. Click Advanced options to view additional settings.
  6. In the Alert Results section, specify the types of changes you wanted to be alerted to.

 Note   By default, this alert informs you when the user's profile is updated, when the content of the user's personal site changes, or when a document written or changed by the user is discovered or changed.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

ShowAdd a list alert

  1. View a list on the portal site.
  2. In the Actions list, click Alert Me.
  3. In the Title section, you can specify a title or accept the default title.
  4. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  5. Click Advanced options to view additional settings.
  6. In the Alert Results section, specify the types of changes you wanted to be alerted to.

 Note   By default, this alert informs you when items in this list are discovered or changed.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

ShowAdd a list item alert

  1. View the list that contains the item.
  2. Rest the pointer on the list item or file, click the arrow that appears, and then click Alert Me on the menu that appears.
  3. In the Title section, you can specify a title or accept the default title.
  4. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  5. Click Advanced options to view additional settings.
  6. In the Alert Results section, specify the types of changes you wanted to be alerted to.

 Note   By default, this alert informs you when this item changes.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

ShowAdd a folder alert

  1. In the Actions list, click Manage Content.
  2. On the Documents and Lists page, click a document library, and then click a folder within the document library.
  3. In the Actions list, click Alert Me.
  4. In the Title section, you can specify a title or accept the default title.
  5. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  6. Click Advanced options to view additional settings.
  7. In the Alert Results section, specify the types of changes you wanted to be alerted to.

 Note   This alert will tell you only when changes are made to this folder, such as renaming the folder, not when changes are made to items in the folder.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

ShowAdd a document alert

  1. Go to the folder, document library, or search results page that displays a link to the document.
  2. Rest the pointer on the item, click the arrow that appears, and then click Alert Me on the menu that appears.
  3. In the Title section, you can specify a title or accept the default title.
  4. In the Delivery Options section, specify how you want to receive alert results. If you click E-mail address, specify how often you want to be notified of changes.
  5. Click Advanced options to view additional settings.
  6. In the Alert Results section, specify the types of changes you wanted to be alerted to.

 Note   By default, this alert will tell you when the document or listing changes.

  1. In the Filter section, you can specify keywords to refine your alert results. Adding filters to your alert limits results to omit items that do not match the restriction you specify and reduces the number of results generated.

 Note   Separate words or phrases with a comma.

  1. Click OK.

Related Topics

About alerts

View and manage My Alerts

Delete an alert

Delete alert results

 
 
Applies to:
Deployment Center 2003, SharePoint Portal Server 2003