Add a content type to a list or library

When you add a content type to a list or library, site users can just use the New Document command to create specialized content quickly.
Choosing a content type

 Important    To add content types to a list or library, you must have at least the Design permission level for that list or library.

To add a content type to a list or library, follow these steps:

  1. If the list or library is not already open, click its name on the Quick Launch. If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.
  2. For lists, click the List tab on the Ribbon. For libraries, click the Library tab.
  3. For lists, click List Settings on the Ribbon. For libraries, click Library Settings.
  4. Under Content Types, click Add from existing site content types.

     Note    If the list or library is not set up to allow multiple content types, the Content Types section does not appear on the Settings page for the list or library. To learn how to allow multiple content types, see Turn on support for multiple content types in a list or library.

  5. In the Select Content Types section, in the Select Site content types from list, click the arrow to choose the group of site content types from which you want to select.
  6. In the Available Site Content Types list, click the name of the content type that you want, and then click Add to move the selected content type to the Content types to add list.
  7. To add more content types, repeat steps 5 and 6.
  8. When you finish selecting all of the content types that you want to add, click OK.

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In this article


How content types work in lists and libraries

When you add a content type to a list or library, you make it possible for that list or library to contain items of that type. In addition, users can just click the New Document command to create an item of that type. A single list or library can contain multiple content types, and each content type can have unique metadata, policies, or behavior.

How inheritance works for list content types

When you add a site content type to a list or library, it is called a list content type. The list content type is a child of the site content type from which it was created. It inherits all the attributes of its parent site content type, such as its document template, read-only setting, workflows, and columns. If the parent site content type for a list content type is updated, the child list content type can inherit these changes. A list content type can be customized for the specific list or library to which it is added. These customizations do not apply to the parent site content type.

Content type parent/child relationship

If the child content type shares attributes with the parent site content type, those attributes might be overwritten when the list content type inherits changes from the parent. If the list content type has custom attributes that the parent content type does not have, these customizations are not overwritten.

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Change the New Document button order or default content type

You can specify the order in which content types are displayed on the New Document button for a list or library. By default, the first content type that is displayed on the New Document button becomes the default content type for the list or library. To change the default content type for the list or library, change the content type that is displayed first on the New Document button. You can also specify whether you want content types that were added to a list or library to be visible on the New Document button.

Drop down from New Document menu showing a Sales Contract content type.

To change the order of items on the New Document menu, follow these steps.

  1. If the list or library for which you want to change a content type is not already open, click its name under Lists or Documents on the Quick Launch.
  2. On the ribbon, do one of the following:
  • If you are working in a list, click List Settings.
  • If you are working in a document library, click Library Settings.
  1. Under Content Types, click Change new button order and default content type.

     Note    If the list or library is not set up to allow multiple content types, the Content Types section does not appear on the Customize page for the list or library.

  2. In the Content Type Order section, do either of the following:
  • To remove a content type from the New Document button for the list or library, clear the Visible check box.
  • To change the order in which a content type appears on the New button, click the arrow next to that content type in the Position from Top column. Then, select the order number that you want.

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Remove a content type from a list or library

When you remove a content type from a list or library, users will no longer be able to create new items of that content type inside the list or library. Removing a content type from a list or library does not delete any items that were created from the content type.

  1. Go to the list or library from which you want to remove the content type.
  2. Do one of the following:
    • If you are working in a list, click the List tab, and then click List Settings.
    • If you are working in a library, click the Library tab, and then click Library Settings.

Under Content Types, click the name of the content type that you want to remove.

 Note   If the list or library has not been set up to allow multiple content types, the Content Types section does not appear on the Customize page for the list or library.

  1. Under Settings, click Delete this content type.

When you are asked whether you are sure that you want to delete this content type, click OK.

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Applies to:
SharePoint Foundation 2013, SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online Midsized Business, SharePoint Online operated by 21Vianet - Small Business, SharePoint Online Small Business, SharePoint Server 2013 Enterprise, SharePoint Server 2013 Standard