About document management and publishing

Employees may find large and complex information sources, such as multiple file shares, difficult to organize and use because there is little or no organizational framework in place. The difficulty increases with the addition of information sources such as Web sites, e-mail servers, and databases.

Employees might also have difficulty collaborating with others on documents. Important documents can be lost, overwritten, or hard to find. To help streamline your document development and avoid these common problems, Microsoft Office SharePoint Portal Server 2003 includes a document library.

The document library for the portal site is compatible with the SharePoint Portal Server 2001 document library and is based on a document store. The backward-compatible document library includes the following features:

  • Version tracking to record the history of documents
  • Searchable information to identify a document
  • Document publishing control, including publishing to specific audiences
  • Document approval routing

To make it easier to find, organize, and work together on documents, you can also use the following portal site features:

Topics    To make it easier for others to find documents, you can add the documents to relevant subareas in the Topics area.

My Site    To make it easier to manage your own documents and other items that you are interested in, the portal site can create a personal site for you. This site, called My Site, makes this information available from one place that you can customize to suit your needs.

Document Workspace sites    A Document Workspace site is a Web site based on Microsoft Windows SharePoint Services with features that enable a group to share files, participate in discussions, and work together on a document.

 Note   SharePoint Portal Server also integrates with the document library features available with Windows SharePoint Services.

Related Topics

About the backward-compatible document library

About My Site

About personal context

About Topics

About Document Workspaces

About index and search services

Applies to:
Deployment Center 2003, SharePoint Portal Server 2003