Upload video, audio, or pictures to an Asset Library

An Asset Library is a type of document library with additional functionality to support the storage and organization of rich media, such as images, videos, or audio files.

 Tip    If the file that you want to upload is very large, you might want to contact your administrator to see what the file size limit is for uploaded files on this site. The default file size threshold for most libraries is 250 MB, and many video files are larger than this limit. You may have to adjust this setting. The maximum file size limit for uploaded files on a SharePoint site is 250 GB. You cannot upload files that exceed this 250 GB limit.

To upload a media file to an Asset Library, browse to the Asset Library where you want to upload files, and then follow the steps in one of the linked procedures.

Screenshot of the New Document menu in a media Asset Library on SharePoint

What do you want to do?


Upload an image

  1. Click the Files tab.
  2. Click New Document, and then select Image.
  3. In the Add a document dialog box, click Browse.
  4. Browse to the file that you want, select it, and then click Open.
  5. Click OK.
  6. In the dialog box that opens, you can add metadata values such as Name and Copyright.

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Upload an audio file

  1. Click the Files tab on the Library Tools ribbon.
  2. Click New Document, and then select Audio.
  3. In the Add a document dialog box, click Browse.
  4. Browse to the file that you want, select it, and then click Open.
  5. Click OK.
  6. In the dialog box that opens, you can add metadata values such as Name and Keywords.

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Upload, link to, or embed a video

  1. Click the Files tab.
  2. Click New Document, and then select Video.
  3. On the video option page, do one of the following:
  • Check Upload a video from my computer, and then browse to the file that you want.
  • Check Provide a link to a video, and then paste the hyperlink to the video.
  • Check Provide an embed code to a video that lives on the web, and then type the name of the video and paste the embed code for it.
  1. Click OK.
  2. In the dialog box that opens, you can add metadata values such as Name and Description. You can also specify whether users will see a download link or embed link for the video when they view it. To learn how to change the thumbnail image for a video, see Capture or change a video thumbnail.

 Note    If your file has metadata associated with it, you may notice that some fields are pre-populated for you.

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View or edit properties of a file in an Asset Library

When you pause on a thumbnail in an Asset Library, an overlay scrolls up with more information, such as the file type and duration.

Screenshot of a thumbnail image in a SharePoint Asset Library. An overlay detail pane is scrolled up over the image, and displays information about the file.

To view or edit the properties of a file in an asset library, open the overlay pane for it.

  1. Navigate to the Asset Library where your file is located.
  2. In Thumbnails view, move your pointer over the thumbnail for the image, audio file or video.
  3. On the overlay that scrolls up, click the ellipses …. to open a detail callout for the file.
  4. On the detail callout, you can choose to Play or Download the file. To open a menu with more options, click the ellipsis (…).
  5. To edit properties, choose Edit Properties. To view properties, choose View Properties.

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Applies to:
SharePoint admin center, SharePoint Foundation 2013, SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online Midsized Business, SharePoint Online operated by 21Vianet - Enterprise (E1 & E2), SharePoint Online operated by 21Vianet - Enterprise (E3 & E4), SharePoint Online operated by 21Vianet - Midsized Business, SharePoint Online operated by 21Vianet - Small Business, SharePoint Online operated by 21Vianet - Website, SharePoint Online Small Business, SharePoint Online Website, SharePoint operated by 21Vianet - admin center, SharePoint Server 2013 Enterprise, SharePoint Server 2013 Standard