Manage document versions in OneDrive for Business

If you have document versioning turned on in OneDrive for Business, you can view or restore previous versions of documents. If document versioning is turned off, you can still restore the previous version of a document, though only the most recently edited version.

Restore a previous document version (Document Versioning turned on)

  1. Select the document for which you want to restore an earlier version.
  2. In the ribbon, select Files > Version History.
  3. In the Version History dialog box, open the drop-down menu for the document version you want to restore.
    Select 'Restore' from the drop-down menu for a selected document version
  4. Click Restore.
  5. In the confirmation message, click OK.
    The document version you selected becomes the current version. The previous current version becomes the previous version in the list.

View a previous document version

Sometimes you may just want to view an earlier document version. Or you may want to see and compare an earlier document version before you restore it as the current version.

  1. Select the document for which you want to view an earlier version.
  2. In the ribbon, select Files > Version History.
  3. Select the link for the document version you want to view.
    Click a document version link to open it.
    The document opens in its application. Depending the type of document, you may see options for comparing document versions.

Restore an earlier document version (Document Versioning turned off)

If document versioning is turned off in your OneDrive for Business library, you can still restore the previous version of a document.

 Note    This feature is available only if Document Versioning is turned off in OneDrive for Business. Additionally, this feature applies only to documents you’ve shared with others. It does not apply to documents other people have shared with you.

  1. In OneDrive for Business, select the ellipses () next to the document you want to restore to the previous version.
    The callout window displays the name of the person who last changed the document and the date of the change.
    Undo the most recent changes to a document
  2. If you want to see the previous version of the document before you restore it, click my last edits.
  3. Select Undo Changes to open the Undo Document Changes dialog box.
  4. To restore the previous version of the document, click Restore.

Do I have document versioning turned on in OneDrive for Business?

To see if you have document versioning turned on in OneDrive for Business:

  1. Select any file in your library.
  2. Click Files > Version History.

View Version History

If the Version History button is grayed out, versioning is not turned on.

Turn on document versioning

Depending on how your organization has set up personal sites, you may be able to turn on document versioning. For details, see Enable and configure versioning for a list or library.

For more information about SharePoint versioning settings, see How does versioning work in a list or library?

 
 
Applies to:
SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online Midsized Business, SharePoint Online Small Business, SharePoint Server 2013 Enterprise, SharePoint Server 2013 Standard