Export eDiscovery content and create reports

You export content from a case when you are ready to deliver it to an authority or want to work on it with another legal program. You can also create reports to identify the contents of and any search indexing issues with the export. The export includes a load file based on the Electronic Discovery Reference Model standard.

Before you export content, the case should already have content sources, such as Web sites and mailboxes, and queries. Also, the computer you use to export content has to meet the following system requirements:

  • 32- or 64-bit version of Windows 7 and later versions
  • Microsoft .NET Framework 4.5
  • One of the following supported browsers:
    • Internet Explorer 8 and later versions
    • Mozilla Firefox or Google Chrome, with the ClickOnce add-in installed

When you first export content or create a report, the eDiscovery Download Manager is installed, which exports the SharePoint and Exchange content and reports to the your hard disk. When downloading an eDiscovery export, users must log into SharePoint with the same account that they are logged into on their client machine. If you receive a warning asking whether or not to run the Download Manager, accept the warning and continue.

Export eDiscovery content

  1. If your case is not already open, in an eDiscovery Center, click Cases, and then click the case in which you want to export content.
  2. In the Search and Export section, under Queries, click the name of the query you want to export. On the query page, you can see the size and contents to be included in the export.
  3. At the bottom of the query page, click Export.
  4. Type a name for the export. By default, the export is named the same as the query it’s based on, but you can change the name.
  5. On the page that appears, in the Options section, select any of the following:
  • To remove duplicate Exchange content, such as duplicate e-mail messages, select Remove duplicate Exchange content.
  • To remove encryption and Rights Management Services protection from Exchange content, select the Remove Rights Management Services (RMS) protection and encryption from Exchange data checkbox.
  • To include versions of documents – if your organization tracks versions – select the Include versions for SharePoint documents checkbox.
  • To include items that are encrypted or have an unrecognizable format, select the Include items that are encrypted or have an unrecognized format check box.
  1. Click OK.
  2. Click Download Results.
  3. If you are exporting content for the first time on a computer, you will be prompted to install the Discovery Download Manager. Click Yes.
  4. When you are finished exporting, click Close.

Top of Page Top of Page

Create reports about exported content

Reports identify the Exchange and SharePoint content, its location, and other information, as well as any errors, such as content not exported as a result of search indexing issues. The reports are created in comma separated values format, which can be opened in Excel or imported into many types of programs.

In Microsoft Excel, you can examine the contents further by sorting and filtering the columns. For example, you could view only PowerPoint slides or sort by Web address or author.

  1. If your case is not already open, in an eDiscovery Center, click Cases, and then click the case in which you want to export content.
  2. In the Search and Export section, under Queries, click the name of the query you want to export.
  3. At the bottom of the query page, click Export.
  4. On the page that appears, in the Options section, select any of the following. The settings won’t affect the report itself, but the report will show how the settings would affect your query:
  • To remove duplicate Exchange content, such as duplicate e-mail messages, select Remove duplicate Exchange content.
  • To remove encryption and Rights Management Services protection from Exchange content, select the Remove Rights Management Services (RMS) protection and encryption from Exchange data checkbox.
  • To include versions of documents – if your organization tracks versions – select the Include versions for SharePoint documents checkbox. If your exported content contains many libraries that track versions, and many of your authors use versioning, this could significantly increase the file size of the export.
  • To include items that are encrypted or have an unrecognizable format, select the Include items that are encrypted or have an unrecognized format check box.
  1. On the page that appears, click OK.
  2. Click Download Report.
  3. If you are exporting content for the first time on a computer, you will be prompted to install the Discovery Download Manager. Click Yes.
  4. When you are finished exporting the report, click Close.
  5. Reports called SharePoint Results.csv, Exchange Results.csv, Export Errors.csv, Search Results SharePoint Index Errors.csv, and Exchange Index Errors.csv will be created on your computer.

Top of Page Top of Page

Find more information about eDiscovery

For more information about eDiscovery cases, see the following articles:

Scenario: eDiscovery in SharePoint Server 2013 and Exchange Server 2013

Plan and manage eDiscovery cases

Add content to an eDiscovery case and place sources on hold

Searching and using keywords in eDiscovery

Default crawled file name extensions and parsed file types in SharePoint Server 2013

Overview of crawled and managed properties in SharePoint Server 2013

Create and run eDiscovery queries

Top of Page Top of Page

 
 
Applies to:
SharePoint Online Enterprise (E3 & E4), SharePoint Online operated by 21Vianet - Enterprise (E3 & E4), SharePoint Server 2013 Enterprise