Add Content

Add a Reply Form to a Publisher 2000 Publication

Reply forms make it easy for your readers to respond to a survey, sign up for an event, or place an order. Add a reply form from the Publisher 2000 Design Gallery to your brochure, flyer, newsletter, catalog, Web site, or other publication.

To add a reply form to your publication

1. On the Insert menu, click Design Gallery Object.
2. Under Categories, click Reply Forms.
3. Double-click the reply form you want.
4. Drag the reply form to the desired position in your publication, and resize if necessary.

Be sure to replace any placeholder text, such as "First Question" and "Answer A" with appropriate text.

Use the Publisher 98/2000 Design Gallery

The Publisher 98/2000 Design Gallery contains hundreds of professionally designed objects that you can add to your publication, including pull quotes, logos, coupons, borders, mastheads, calendars, and more.

To open the Design Gallery, click Design Gallery Object on the Objects toolbar.

You can also use the Design Gallery to store objects that you create or import. Once the items are added to the Design Gallery, you can reuse them in other publications. This is a great place to store your favorite pictures, your logo, or even an entire page.

To add an object to the Design Gallery

1. Click the object.
2. On the Insert menu, click Add Selection to Design Gallery.
3. Type a name and a category in the spaces provided.
4. Click OK.

Check for errors

Add Terms to the Spelling Checker Dictionary in Publisher

Did you know that you can add special terms to the spelling checker dictionary in Publisher, such as proper nouns, industry-specific words, and abbreviations? Once you add a term, Publisher won't flag it as incorrectly spelled when it appears later in the publication or in another publication.

To add special terms to the spelling checker dictionary

1. On the tools menu, click Spelling, and then click Check Spelling.
2. Click Add for each word or abbreviation you want to add to the dictionary.

Use the Design Checker in Publisher to Check for Missing Text

Missing text often occurs when you resize a text frame after inserting text, or when you add a graphic that pushes text into an adjacent text frame. Adding a continued notice to a text frame can also cause missing text. Publisher indicates that text is missing by showing the Text in Overflow symbol at the bottom of a text frame when the frame is selected.

Use the Design Checker to check your publication for missing text. It analyzes your publication and stops at every text frame that contains text in the overflow area, and suggests possible solutions.

To run the Design Checker

1. On the Tools menu, click Design Checker.
2. To check your entire publication, click All.
   -Or-
   To check specific pages, click Pages, and then type the page numbers in the from and to boxes.
3. Click OK.
   Publisher checks the design and displays a dialog box if it finds a problem.
4. If you want to fix the problem, go to the publication and make your changes; you don't have to close the Design Checker dialog box. When you've finished, click Continue to have Publisher continue checking your publication.
   -Or-
   If you don't want to fix the problem, click Ignore or Ignore All, and then click Continue.
5. Click OK.

Did You Know...

Get Your Publisher Files Together with Pack and Go

When you take your publication to another computer, you can be sure it looks the same on the other computer as it does on yours by including the fonts and graphics you used in your publication with the files you save. When you use the Pack and Go Wizard to pack your files, Publisher can include both fonts and graphics with your files. If you're taking your files to another computer on disk, Publisher automatically compresses and splits your files so they fit on multiple disks. Publisher also includes a program to unpack your files on the other computer.

To start the Pack and Go Wizard: On the File menu, point to Pack and Go, and then click Take to Another Computer. The Pack and Go Wizard takes you through each step of the packing process.

Keep an Object's Center in Same Place When Resizing in Publisher

To keep the center of an object in the same place in your publication while you resize the object, click the object, then hold down CTRL while you resize the object. Release the mouse button before you release CTRL.

Make Sharp Folds in Your Publisher Publication

Copy shops have high-speed machines that can fold your publication. However, if you prefer to do the folding yourself, flatten the folded edge with the blade of a knife or a ruler to give it a knife-edge crease.

Measure an Object in Publisher 98/2000

Click the object you want to measure, and then look in the status line at the bottom of the screen. The numbers in the lower-right corner indicate the size of the selected object.

Switch Between Single-Page and Facing-Page Views in Publisher

Did you know that you can switch between single-page and facing-page views in Publisher? This tool helps you work more efficiently and create better-looking multiple-page publications, such as newsletters, brochures, and catalogs. Use single-page view when you want to work at a higher magnification and concentrate on one page at a time. Switch to facing pages (or two-page) view when you want to see the pages as your reader will see them. By switching back and forth, you can balance the content and design of the left- and right-hand pages so they compliment rather than compete with each other.

To switch between single-page and facing-page views of your publication

1. Select an inside page of your publication.
2. On the View menu, click Two-Page Spread.

To return to the previous view, click Two-Page Spread on the View menu.

Formatting

Apply Text and Graphics Formatting Multiple Times in Office 2000

Have you ever wanted to make several non-sequential words stand out by using a special font in your document? Or have you ever wanted to change certain solid lines to dotted lines in graphics created with the drawing tools? If you've ever wanted to apply the same format to items in different locations in a file, you might not realize how easy it is. Instead of clicking the Format Painter button on the Standard toolbar every time that you want to apply the new format, you can take advantage of the button's "sticky" feature.

1. Select the item whose format you would like to copy.
2. To copy the selected format to several items, double-click the Format Painter button. The button stays selected, or "sticky."
3. Select the text or graphic where you want to apply the new format.
4. When you're finished applying the format, click the Format Painter button again or press ESC.

Note   Applying text and graphics formatting multiple times does not work between programs. For example, you cannot apply formatting from Word to PowerPoint®.

For more information, type format painter or copy formats in the Office Assistant or on the Answer Wizard tab in the program's Help window, and then click Search. For related information, see Quickly Copy Formatting with the Format Painter in Office 2000 and Insert a Drawing Object Multiple Times in Office 2000 .

Add Continued Notices to Publisher 2000 Publications

Continued notices help guide readers through a story that continues on another page in a publication. Continued notices are useful for long articles or publications, such as newsletters or catalogs. Before adding a continued notice, be sure to connect the text frames that contain the story. Continued notices only appear after text has been placed and flows from page to page.

To add a continued notice in a text frame

1. Right-click a connected text frame, point to Change Frame, and then click Text Frame Properties.
2. Under Options, select one or both Continued check boxes.
3. Click OK.

Repeat steps 1 through 3 for each connected frame in the chain.

Change How Text Wraps Around a Graphic in Publisher

You can adjust the amount of white space between text and a piece of clip art, scanned photographic image, or other graphic in Publisher.

To change how text wraps around a graphic

1. Click the graphic.
2. On the Format menu, click Picture Frame Properties.
3. Click Picture Only.
4. Click OK.
5. On the Formatting toolbar, click the Edit Irregular Wrap button.
6. Grab the picture handles that surround the graphic until the space between the text and the graphic is the way you want it. To add additional Adjust handles, hold down CTRL and click where you want the new handle to appear. To delete a handle, hold down CTRL+SHIFT and click the handle.
7. When you're finished, click anywhere on the page.

Change the Dates in Your Publisher Calendar

The only way to change dates in a Publisher calendar is to do it manually. Create a calendar, then go to the first cell where you want to enter or change a date, and type a number. Press the TAB key to move to the next cell, then type the next number. Continue pressing the TAB key to move from cell to cell in the calendar.

Change the Number of Hyphens Added to Text in Publisher

You can change the number of hyphens that are automatically added to your text to achieve a more even right edge, or to reduce white gaps in the text, the number of hyphens, or the number of short syllables before or after a hyphen. To achieve any of these effects, change the number in the hyphenation zone in the following way:

• For a more even right edge, reduce the number.
• For fewer white gaps in the text, reduce the number.
• For fewer hyphens, increase the number.
• For fewer short syllables before or after hyphens, increase the number.

To change the number in the hyphenation zone

1. Click a text frame that contains text.
2. On the Tools menu, point to Language, and then click Hyphenation.
3. In the Hyphenation Zone box, type the measurement you want.

If you do not want any hyphens in your publication, click a text frame, and then clear the Automatically hyphenate this story check box.

Copy Formatting to More Than One Text or Graphic in Publisher

The Format Painter is a great time-saving tool when you want to copy text formatting attributes - such as font, font size, style, or color - to more than one line of text at a time. You can also use it to copy graphics formatting attributes - such as color, pattern, gradient, or border style - to more than one graphic.

To copy formatting to more than one text or graphic

1. Highlight the text or click the graphic that has the formatting you want to copy.
2. On the Standard toolbar, double-click the Format Painter button.
3. Click the text or graphics you want to reformat.
4. When you're finished, click the Format Painter button.

Quickly Copy Formatting Within a Page in Publisher 98/2000

With the right mouse button held down, drag the object or text that has the formatting you want to copy onto the object or text you want to change. Release the right mouse button, and then click Apply Formatting Here.

Use Keystrokes in Publisher 98/2000 to Change Your Font Size

To increase the font size to the next larger size in the Font menu, highlight the text you want to change, and then press CTRL+SHIFT+>. To decrease the font size to the next smaller size in the Font menu, press CTRL+SHIFT+<. To decrease your font size by 1 point, press CTRL+[. To decrease your font size by 1 point, press CTRL+]. By using these key combinations, you can grow or shrink your font size without having to use the mouse.

Keyboard Shortcuts

Useful Shortcut Keys in Publisher 2000

Do you find that using the keyboard is sometimes quicker than using your mouse? Shortcut keys can help you bypass menus and carry out commands directly. You can use shortcut keys in many ways with Publisher, from accessing commands and toolbar buttons to adding a new page to your publication. Shortcut keys are sometimes listed next to the command name on Publisher menus. For example, on the Insert menu, the Page command lists the shortcut CTRL+SHIFT+N.

For a comprehensive list of shortcuts, ask the Office Assistant for help. In Publisher 2000 or any of the other Office 2000 programs, press F1 to display the Assistant, and then type shortcut keys in the text box. Here are some of the most useful Publisher shortcut keys:

Activity	Shortcut Keys
Create a new publication	CTRL+N
Move between the current page view and actual size view	F9
Check spelling	F7
Copy formatting	CTRL+SHIFT+C
Paste formatting	CTRL+SHIFT+V
Return character formatting to the current text style	CTRL+SPACEBAR
End one line and begin another without starting a new paragraph	SHIFT+ENTER
Begin a new paragraph	ENTER
Make transparent or opaque	CTRL+T
Nudge to the left	ALT+LEFT ARROW
Nudge to the right	ALT+RIGHT ARROW
Nudge up	ALT+UP ARROW
Nudge down	ALT+DOWN ARROW
Add a page after the current page	CTRL+SHIFT+N
Move between the background and the foreground page	CTRL+M
Go to page...	F5
Insert a hyperlink for the selected object on a Web page	CTRL+K
Select all text in a text frame, the entire story in connected text frames, or all text in a table cell	CTRL+A
Copy	CTRL+C
Paste	CTRL+V
Undo	CTRL+Z
Save changes to a publication	CTRL+S
Print part or all of a publication	CTRL+P
Open an existing publication	CTRL+O