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Use Visio drawings in presentations, documents, and publications

Mini Visio window open in presentation

Callout 1 When you double-click an embedded Visio drawing ...
Callout 2 ... it opens in a Visio window adapted to the slide environment. This window helps you resize the drawing and apply the current color scheme.

Your choices for editing the inserted drawing depend on the method you used to insert it.

Embedded drawing

There are a couple of ways to edit an embedded Visio drawing:

  • To open the drawing in Visio but within the slide environment, double-click it. (A sample of this window is shown in the picture on the left.) This orientation helps you adapt the drawing's size to the slide and gives you the option of matching the drawing to your color scheme. You stay within the PowerPoint editing window, though the toolbars and menus are Visio's, and the drawing has a Visio environment around it.

Click anywhere outside the Visio window to restore the environment to PowerPoint's normal view.

  • To work in the full, separate Visio window, right-click the drawing, point to Visio Object, and click Open. (Clicking Edit is like double-clicking the drawing: It opens the drawing within the PowerPoint environment.)

Close the Visio window when you're done.

Linked drawing

You always edit a linked drawing in the full Visio window. Either double-click the drawing, or right-click it, point to Linked Visio Object, and click Open. When you make changes to a linked drawing that you've opened from PowerPoint, those changes are saved to your presentation when you save it; but they only overwrite the original Visio drawing file if you save them to the drawing when you close the Visio window. Making changes to the original drawing is recommended.

Drawing pasted as a picture

You usually paste a drawing as a picture when it won't need editing. See the last section of this lesson for tips on pasting as a picture in PowerPoint.

Note   ¬†Because embedding the drawing is the most common case, the next sections focus on editing embedded drawings, while providing notes related to the other methods.

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