Use the Pack and Go Wizard to pack or unpack publications for commercial printing

The Pack and Go Wizard packs a publication and its linked files into a single file that you can take to a commercial printer or a copy shop to be printed. You can also take the packed file to another computer to be edited. Using the Pack and Go Wizard ensures that you have all the files necessary to hand off the completed publication to someone who can work with or view it.

When you start the wizard, choose where you will take the file. The Pack and Go Wizard packs the publication differently, depending on the destination of that you choose.

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What the Pack and Go Wizard does

When you pack a publication to take to a commercial printer, the Pack and Go Wizard saves your publication as a compressed file and as a Portable Document Format (PDF) file.

 Note   You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

A commercial printer can use a PDF file to print your finished publication, provided it needs little or no correction. If you find errors after you hand off the publication to the commercial printing service, the commercial printer can make limited changes to the PDF file. For example, a commercial printer can correct pictures but not text or fonts. The compressed file that the Pack and Go Wizard produces includes all files that the printer needs to make changes and produce the final files for printing.

When you use the Pack and Go Wizard to save your publication as a compressed file, the wizard does the following:

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Pack your publication by using the Pack and Go Wizard

  1. On the File menu, point to Pack and Go, and then click Take to a Commercial Printing Service.
  2. In the Take to a Commercial Printing Service task pane, in the How will this publication be printed? list, select the option that you want:
    • If you will be using an offset printing service, select Commercial Press.
    • If you will be using a high-end copy shop, select High quality printing.
    • If you want to customize the PDF settings to match the settings on the target printer, select Other, and then choose the settings that you want.

 Note   You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

  1. Click Printing Options.
  2. In the Print Options dialog box, make any needed changes, including printer's marks (printer's marks: Marks printed outside the printable area on each page of your publication to help you or your commercial printing service trim, align, and control color in your publication.), and then click OK.

Ask your printing service if you need to select Printer's marks options.

  1. Under Select an item to fix, repair any problems that Publisher has identified.
  2. To create a PDF (PDF: Portable Document Format. A PostScript-based electronic file type. You can save most documents as PDF files and share them with other users on any computer.) file, under Export, select the Create a PDF check box.

You can save your publication as a compressed file that includes a Publisher file, a PDF file, or both. Both are selected by default. If you are unsure which your commercial printing service prefers, leave both selected.

  1. Click Save.
  2. In the Pack and Go Wizard, choose the location to which you want to export the file, and then click Next.

If you pack multiple publications, save each packed publication to a separate folder. Otherwise, the Pack and Go Wizard will overwrite any pre-existing packed publications.

You can save the file to removable media, a hard disk drive, an external drive, or a network drive.

ShowSave files to removable media

If you are taking your publication on disk to the printing service, click the appropriate drive (usually D or E for removable media such as a writable CD or USB Flash Drive).

ShowSave files to a hard disk drive, an external drive, or a network

If you are putting your files on an external drive, a network, or your computer's hard disk drive, click Browse, choose the drive and folder that you want, and then click OK.

You can later upload the file to a Web site if your commercial printing service uses file submission on the Web.

  1. Select or clear the Print a composite proof check box, and then click OK.

The Print a composite proof check box is always selected by default. Use the composite proof to review and catch any errors in a printed version of your publication before you send the file to the commercial printer. If your commercial printer fixes errors in the file, the cost of printing usually increases.

 Note   If you make changes to your publication after you pack your files, be sure to run the Pack and Go Wizard again so that the changes are included in the publication that you take to your commercial printing service.

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Unpack and open Publisher files for a commercially printed publication

To unpack a publication on a single disk or network drive, do the following:

  1. In Microsoft Windows Explorer, double-click the .zip or .pdf file.
  2. Type the path to the folder where you want to save the unpacked files, or browse to a folder, and then click OK.
  3. To open the publication in Publisher, navigate to the folder that contains the files, and then double-click the file with PNG in the name and a .pub extension (for example, publication1PNG.pub).

 Note   Fonts that are embedded in the unpacked publication can be loaded on the new computer, but they can be used only by the publication in which they are embedded.

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Applies to:
Publisher 2007