Three Ways to Print Two-Sided Publications in Publisher 2002

You have lots of design options when it comes to creating publications in Microsoft Publisher 2002. You also have the option of using Mail Merge to create business mailings that are personally addressed to your customers. Depending on your situation, however, these options can add complexity when it comes time to print.

The following tips and tricks will help you decide how to print your project and get you through some of the special situations that can arise in two-sided printing.

Using a commercial printer

Consider taking your publication to a commercial printer if you need:

  • Precise alignment or folds
  • Specific color matching
  • A large quantity of items

Commercial printers have sophisticated machinery and offer a variety of papers, inks, varnishes, and other options. To find out how to prepare your file for commercial printing, see 8 Ways to Make Your Publisher 2002 File Commercial Print Ready.

Using a duplex printer

For smaller print runs, and greater convenience, you can also get great results using a desktop printer. For two-sided publications, it's easiest to use a printer that supports duplex printing.

To print two-sided publications on a duplex printer

  1. In Microsoft Publisher, open the publication that you want to print.
  2. If you have included a customer address block, and have your addresses in a data file, merge the addresses into the publication.

 Tip    If you don't already have your addresses in a data file, you can easily create one in Publisher. On the Tools menu, point to Mail Merge, and then click Create Address List.

  1. On the File menu, click Print or Print Merge.
  2. In the Print dialog box, choose the printer that you want your publications to print to.
  3. Follow your printer's instructions to set up duplex printing.
  4. Under Print range, click All, and then click OK.

Using a non-duplex printer

If you do not have access to a printer that supports duplex printing, you can still create two-sided publications by first printing all of side one, turning the printed pages over, and then printing all of side two on the back.

 Tip    Practice this first with a sheet or two, to ensure the orientation is correct when you flip the pages over.

If you are using the Mail Merge Wizard, however, you will not be able to print each page one at a time, as described above. If you are merging addresses into a two-sided publication, you must first create two uniquely named Publisher files, one for each page (side) of the publication.

To use Print Merge when printing to a non-duplex printer

  1. In Publisher, open the two-sided publication you want to print.
  2. Click the page navigation control at the bottom of the window to display side two. On the Edit menu, click Delete Page, and then click OK.
  3. On the File menu, click Save As, and save the file with a new name (like Side1.pub).
  4. Open the original publication, and display side one. On the Edit menu, click Delete Page, and then click OK.
  5. On the File menu, click Save As, and save the file with a new name (like Side2.pub).
  6. Open the side of the publication that contains the customer address, and prepare it for printing by merging the addresses into the publication.
  7. On the File menu, click Print Merge.
  8. In the Print Merge dialog box, choose the printer that you want your publications to print to, and then click OK.
  9. When the print run of this side is complete, flip the pages over and reinsert the paper into the printer. (Test this first with a single sheet, to make sure the paper orientation is correct.)
  10. Open the file that contains the other side of the publication, and then print these onto the backs of the first sides.