Three top questions about publishing a Web site using Publisher 2003

Applies to
Microsoft® Office Publisher 2003

You've created a Web site (Web site: A group of related Web pages that is hosted by an HTTP server on the World Wide Web. The pages in a Web site generally cover one or more topics and are interconnected through hyperlinks. Most Web sites have a home page as their starting point.) for your small business using Publisher 2003, and now you're wondering what the secret is to publishing the Web site so your customers can see it. You're not alone. The following are three questions most frequently asked by Publisher customers publishing their first Web site for viewing on the World Wide Web (WWW) (World Wide Web (WWW): The multimedia branch of the Internet that presents not only text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks.).

For more information about testing your Publisher 2003 Web site, publishing the Web site, and updating your published Web site, follow the link in the See Also section of this article.

Question #1: I've created my new Publisher Web site, but where do I view it?

Before you publish your Web site so you and your customers can view it on the Web, you must subscribe to a Web hosting service. This service provides you with storage space on a Web server (Web server: A computer that hosts Web pages and responds to requests from browsers. Also known as an HTTP server, a Web server stores files whose URLs begin with http://.), and a Uniform Resource Locator (URL) (Uniform Resource Locator (URL): An address that specifies a protocol (such as HTTP or FTP) and a location of an object, document, World Wide Web page, or other destination on the Internet or an intranet, for example: http://www.microsoft.com/.) so people can access your Web site.

You can find Web hosting services advertised on the Internet (Internet: A worldwide network of thousands of smaller computer networks and millions of commercial, educational, government, and personal computers. The Internet is like an electronic city with virtual libraries, stores, art galleries, and so on.), and some services even host Web sites for free. Often the Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) you use for Internet access and your e-mail account also has a Web hosting service you can investigate. Make sure the Web hosting service you subscribe to offers adequate space for the Web site you want to publish. For example, if your Web site features lots of images, you will need sufficient storage space for them. You should also check out whether the Web hosting service offers the kind of support you want. If you have little experience publishing to the Web, you will want a Web hosting service that can help you through any potential issues.

If you haven't subscribed to a Web hosting service yet, simply save your Publisher 2003 Web site to your hard drive until you've found a suitable service, and then publish your files according to the instructions provided in this article or by your Web hosting service.

Question #2: What information do I need from a Web hosting service to publish my Web site?

Your Web hosting service must provide three critical pieces of information for you to publish your Web site using Publisher 2003:

Some Web hosting services use Web site interfaces to communicate information to you about publishing and hosting your Web site, and other services conduct their business over the phone. Either way, be sure you note your URL, username, and password before you attempt to publish your Web site using Publisher 2003.

You'll also need to determine whether to publish your Web site using HTTP (HTTP: Internet protocol that delivers information on the World Wide Web. Makes it possible for a user with a client program to enter a URL (or click a hyperlink) and retrieve text, graphics, sound, and other digital information from a Web server.) posting or an File Transfer Protocol (FTP) (FTP: A communication protocol that makes it possible for a user to transfer files between remote locations on a network. This protocol also allows users to use FTP commands, such as listing files and folders, to work with files on a remote location.) server. This decision usually depends upon what mechanism your Web hosting service requires and often leads to Question #3.

Question #3: What's the difference between HTTP posting and publishing my Web site to an FTP server?

Publisher 2003 allows you to publish your Web site using either HTTP posting or an FTP server. HTTP posting allows you to publish your site to a Web server using a URL provided by your Web hosting service. FTP, or File Transfer Protocol, is another method of transferring your files to an FTP server to publish your Web site. Which of these mechanisms you use to publish your Web site depends on what your Web hosting service supports and requires.

 Notes 

  • You might not be able to connect to your Web hosting service provider from a company or organization that has installed a security firewall. Contact your system administrator for assistance with connecting to your Web hosting service provider from behind a security firewall.
  • If you use a Web hosting service that uses an FTP posting method, you might need to obtain a special URL to post to the Web. The Web hosting service sometimes provides one URL to upload your Web site and another URL for your customers to use.

Most Web hosting services provide online Help and instructions for posting your Web site. After you create your Web site with Publisher 2003 and find a Web hosting service, you'll follow one of these procedures to publish your Web site to the Internet:

Publish to a Web location (HTTP posting)

  1. On the File menu, click Publish to the Web.
  2. If you see a dialog box message about finding a Web hosting service provider, click OK to dismiss it.
  3. In the File name box in the Publish to the Web dialog box, type the URL of the Web or network server provided by your Web hosting service where you want to save your Web site, and then click Save.
  4. If prompted, type your username and password, and then click OK.

The directory associated with your URL will appear in the Publish to the Web dialog box.

  1. Double-click the folder where you want to save your Web site (usually the default file folder selected).
  2. In the File name box, use index.htm as the default name for your home page, and then click Save.

 Note   Index.htm is the default selection. Using index as the name of your home page makes it easier to access and prevents users from viewing a list of the files that make up your Web site.

  1. Click OK to dismiss the message that Publisher has created a filtered HTML version of your Web site publication.

After the file save has completed, to view your Web site, type the URL your Web hosting service provided into the Address box in your Internet browser window.

Publish to an FTP site

Before you publish to an FTP site, you must create an FTP site in the FTP Locations folder:

  1. On the File menu, click Publish to the Web.
  2. If you see a dialog box message about finding a Web hosting service provider, click OK to dismiss it.
  3. In the Publish to the Web dialog box, in the Save in box, click Add/Modify FTP Locations under FTP Locations.
  4. Enter the FTP site name, username, and password you received from your Internet Service Provider, and then click Add.
  5. Click OK.

To publish your Web site to the FTP site, do the following:

  1. On the File menu, click Publish to the Web.
  2. Click OK to dismiss the dialog box message about finding a Web hosting service provider.
  3. In the Save in box, click FTP Locations.
  4. In the list of FTP sites, double-click the FTP site you added, and then double-click the folder where you want to publish your Web site (usually the default file folder selected).
  5. Click OK to dismiss the message that Publisher has created a filtered HTML version of your Web site publication.

After the file save has completed, to view your Web site, type the URL your Web hosting service provided into the Address box in your Internet browser window.

 
 
Applies to:
Publisher 2003