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Create catalogs or directories

Insert all merge fields in the catalog merge area of the catalog merge template

The large rectangle that appears on the publication page when you select Catalog Merge is the catalog merge area. All merge fields must be inserted into the catalog merge area. You can arrange and format the merge fields to create the appearance that you want for your merged records. When you complete the merge, each of the records from your data source will display according to the arrangement and formatting of the merge fields in the catalog merge area.

When you use catalog merge to create a publication, you begin by creating a catalog merge template. For this reason, you should start a catalog merge within a new, blank, one-page publication, and not in a finished publication that already contains content. You will use the catalog merge template to create the content for your final publication. Understanding how the catalog merge template works will help you succeed in creating your merged publication.

To start a catalog merge and begin setting up your catalog merge template, go to the Tools menu, start the Mail and Catalog Merge Wizard, and then follow the steps in the Mail and Catalog Merge Wizard.

When you select Catalog Merge as the merge type, a catalog merge area appears on the publication page, and the active publication becomes your catalog merge template. There are two important facts to keep in mind when working with the catalog merge template:

  • The catalog merge template is not your final publication

Think of the catalog merge template as the publication that you use to create your final merged publication; the catalog merge template will not be your final publication. When you complete the merge, Publisher generates a set of merged pages that are separate from the catalog merge template itself. These merged pages comprise your final publication. After you complete the merge, you can save your catalog merge template and use it again to create updated versions of your merged publication.

  • The catalog merge area is the repeating region of the catalog merge template

The most important part of the catalog merge template is the catalog merge area. This area is the part of your catalog merge template that determines how your records will be displayed in your final merged pages.

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