Text Box Tools Tab

When you insert a text box in Microsoft Publisher 2010 the Text Box Tools contextual tab will become available on the ribbon. This tab gives you the ability to quickly format your text box including setting the text direction, font, alignment, and effects, creating links, and format the typography of the text.

Text box tools context tab in Publisher 2010

 Note    When an East Asian language is installed, two other options are found in the font dialog box: Phonetic Guide and Enclose Characters.

In this article


Text

The text group gives you control over autofitting text, text orientation, and hyphenation behavior of text in the text box.

Text box tools text group in Publisher 2010

 Tip    You can hover over tools to see a short explanation of the tool’s functionality.

Text Fit

If there is more text than a text box can hold you can have Publisher automatically resize your text to fit in a text box or expand the text box to fit the text.

  1. Click inside the text box and then select the Text Box Tools tab.
  2. Click Text Fit, and then do one of the following:

Text Direction

You can change the direction of text within a text box so that it flows vertically instead of horizontally, and switch back to horizontal.

  1. Click inside the text box and then select the Text Box Tools tab.
  2. Click Text Direction.

Hyphenation

Publisher can automatically hyphenate text as it is typed or pasted into text boxes. You can control where and how the hyphens appear in your text by using the Hyphenation tool. If the Automatically hyphenate this story check box selected, the story (story: Text that's contained within a single text box or a chain of linked text boxes.) will be automatically hyphenated based on grammatical rules and the distance of the hyphenation zone — the amount of space to leave between the end of the last word in a line and the right margin.

 Note    To reduce the number of hyphens, make the hyphenation zone wider. To reduce the raggedness of the right margin, make the hyphenation zone narrower. If you have words that are long, you may want to control where the hyphens occur in the word.

To enable automatic hyphenation:

  1. Click inside the text box and then select the Text Box Tools tab.
  2. Click the Hyphenation button.
  3. In the Hyphenation dialog box, select the Automatically hyphenate this story check box.

     Note    If you select a text box that is part of a story (story: Text that's contained within a single text box or a chain of linked text boxes.), the text in all the connected text boxes becomes hyphenated as well.

To hyphenate manually:

  1. Select the word that contains the hyphen that you want to change.

     Note    If you do not select a word, the tool checks the entire story.

  2. Click the Hyphenation button.
  3. In the Hyphenation dialog box, click the Manual button.
  4. In the Hyphenate at box, click where you want to place the hyphen – it needn't be at one of the recommended places – and then click Yes.

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Font

The Font group contains tools for selecting fonts, and font styles and formats.

Text box fonts group in Publisher 2010

 Tip    To see which icon relates to which command, hover over the icon to see the explanation text, this will include the name of the tool.

Font - Allows you to specify a font. Different fonts will have different characteristics, such as available OpenType features.

Font Size - Allows you to specify a font size in points. In the list, select a font size, or type in the size you want to use. You can also increase or decrease the font size by using the Increase Font Size and the Decrease Font Size buttons. To ensure readability for most documents and users, use a size of ten points or larger.

Bold, Italic, Underline – Each of these buttons will turn the formatting on or off for the selected text.

Subscript and Superscript – Each of these buttons will turn the formatting on or off for the selected text.

Change Case – Allows you to change the selected text to Small Caps, All Caps, or back to Normal text.

Character Spacing – Allows you to adjust the space between characters of the selected text. The options are Very Tight, Tight, Normal, Loose, and Very Loose. The selected text will preview as you hover over each choice. For more detailed control over character spacing, select More Spacing.

Font Color Allows you to change the color of the selected text, as well as control the tint of the color.

Clear FormattingThis button will clear all the fonts and font formatting applied to the selected text and returns the text to the default font and font format.

 Note    When an East Asian language is installed, two other options are found in the font dialog box: Phonetic Guide and Enclose Characters.

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Alignment

The alignment group gives you tools to set the text alignment, create columns, and margins within the text box.

Text box alignment group in Publisher 2010

 Tip    To see which icon relates to which command, hover over the icon to see the explanation text, this will include the name of the tool.

To align text in the text box:

  1. Click inside the text box and then select the Text Box Tools tab.
  2. Select one of the following:
  • Align Top Left – This is the default alignment for Left-to-Right languages and will align your text to the top left corner of the text box.
  • Align Top Center – This selection will center your text and align it to the top of the text box.
  • Align Top Right – This is the default alignment for Right-to-Left languages and will align your text to the top right corner of the text box.
  • Align Center Left – This selection will center the text vertically in the text box and align it to the left side.
  • Align Center This selection will center the text both horizontally and vertically within the text box.
  • Align Center Right - This selection will center the text vertically in the text box and align it to the right side.
  • Align Bottom Left – This selection will align your text with the bottom left corner of the text box.
  • Align Bottom Center - This selection will center your text and align it to the bottom of the text box.
  • Align Bottom Right - This selection will align your text with the bottom right corner of the text box.

To create columns in the text box:

  1. Click inside the text box and then select the Text Box Tools tab.
  2. Click the Columns button and select one of the following:
  • One Column – Select this to revert to one column from a multi-column format.
  • Two Columns – Select this to format the text box in two columns.
  • Three Columns - Select this to format the text box in three columns.

     Note    If you hover over any of these three selections the text in the text box will automatically preview the selection for you.

  • More Columns – If you want more than three columns, select this and in the Columns dialog box specify the number of columns and the spacing between them. The spacing will be in your default measurement units, for example inches or picas, or centimeters.
    Text box tools columns dialog for Publisher 2010

To specify the margins for the text box:

  1. Click inside the text box and then select the Text Box Tools tab.
  2. Click the Margins button and select one of the following:
  • None – This selection formats the text box so that your text runs to the sides of the box.
  • Narrow – This selection is the default for text boxes and will format the text box with margins of .04 inches on all four sides.
  • Moderate – This selection will format the text box with margins of .06 inches on all four sides.
  • Wide – This selection will format the text box with margins of .1 inches on all four sides.

     Note    The measurements given here are in inches, but if your default measurement units are something else the margins will use those measurement units.

  • Custom Margins – This selection will open the Format Text Box dialog with the Text Box tab selected. Here you can set custom margins for each of the four sides.
    Text box dialog in Publisher 2010

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Linking

When you link text boxes, text that won't fit into the first text box will flow into the next linked text box. A chain of linked text boxes, also known as a story (story: Text that's contained within a single text box or a chain of linked text boxes.), can span multiple pages and have numerous columns.

Text box linking group in Publisher 2010

To create a link:

  1. Click inside the first text box and then select the Text Box Tools tab.
  2. Click the Create Link button.
  3. The pointer changes to a pitcher Link icon for linking two or more text boxes to form a story in Publisher 2010, and then you click the text box or page location (this will create a new text box) you want to connect to.

To break a link:

  1. Click inside the first text box and then select the Text Box Tools tab.
  2. Click the Break button.

To move between linked text boxes:

  1. Click inside a linked text box and then select the Text Box Tools tab.
  2. Select Next or Previous to move from one linked text box to another.

 Tip    You can also move between linked text boxes by clicking on the arrows that appear on the right and left sides of linked text boxes.

Effects

The Effects group gives you the ability to add special formatting to selected text.

Text box effects group in Publisher 2010

Shadow - Adds a shadow beneath and to the right of the selected text.

Outline - Displays the inner and outer borders of each character.

Engrave - Makes the selected text appear to be imprinted or pressed into the page.

Emboss - Makes the selected text appear to be raised off the page in relief.

Typography

Some fonts, such as Gabriola and Calibri, support a range of new features that enable you to transform ordinary text into fine typography. If the font you choose does not support the OpenType features this section will be unavailable. For more information on the Typography features, please see Use typographic styles to increase the impact of your publication

Publisher 2010 Typography group

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Applies to:
Publisher 2010