Save or open a Publisher 2007 file in a Publisher 2003, 2002, 2000, or 98 file format

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Save or open a file as a Publisher 2003 or Publisher 2002 file

Microsoft Office Publisher 2007 uses the same file format as Microsoft Office Publisher 2003 and Microsoft Publisher 2002. Therefore, there are no separate options for these versions in the Save as type list.

 Important   When you save an Office Publisher 2007 file in Publisher 2003 or Publisher 2002, certain features are not supported. For more information, see the Office Publisher 2007 features that are not supported in Publisher 2003 or Publisher 2002 section.

Save an Office Publisher 2007 file as a Publisher 2003 or Publisher 2002 file

  1. On the File menu, click Save As.

If necessary, switch to the drive and the folder where you want to save the publication.

  1. In the Save as type list, select Publisher Files.
  2. Click Save.

Open an Office Publisher 2007 file in Publisher 2003 or Publisher 2002

You can open an Office Publisher 2007 file in Publisher 2003 or Publisher 2002, but certain features are not supported. If you reopen the same file in Office Publisher 2007, the features that were not supported in earlier versions of Publisher will be available again.

ShowOffice Publisher 2007 features that are not supported in Publisher 2003 or Publisher 2002

Formatting, layout, and graphic features
Baseline guides Partially supported. Publisher 2003 supports baseline guides. In Publisher 2002, baseline guides are not visible when you open your publication.
Baseline alignment Partially supported. Publisher 2003 supports baseline alignment. In Publisher 2002, text does not align to baselines.
Margin guides and column guides Partially supported. Publisher 2003 supports margin guides and columns.
Wizards and designs Partially supported. If you want to revise your publication in an earlier version of Publisher, you cannot use any wizards, designs, or design elements that are in a more recent version of Publisher.
Multiple master pages Partially supported. Publisher 2003 supports multiple master pages. In Publisher 2002, additional master pages are converted to foreground pages.
Mail and catalog merge features
Catalog merge Partially supported. In Publisher 2002, the catalog merge area (catalog merge area: The area in a catalog merge template into which merge fields are inserted. When a merge is completed, data from a data source populates each field, and the catalog merge area will repeat and display multiple records on each page.) of a catalog merge template is converted to a grouped object. Any text merge fields (merge field: A placeholder for text or pictures that you insert into your publication. Information from a data source (such as a name, address, or image) is inserted in each merge field. You can format, copy, move, or delete a merge field.) within the grouped object remain as merge fields in the publication. Publisher 2003 supports catalog merge.
Multiple data sources Not supported. Publisher 2003 and Publisher 2002 will support only one data source.
Data filtering and data sorting Supported in both Publisher 2003 and Publisher 2002. The data source (which creates the mail merge recipient list) can be sorted and individual recipients can be added or deleted from the list.
Personalized hyperlink Not supported. Personalized hyperlinks become static hyperlinks for whatever record was in use when the publication was closed.
Merging pictures Partially supported. Publisher 2003 supports pictures in merges. In Publisher 2002, any merge fields inserted as picture fields will not work.
Web features
Web publications Partially supported. Publisher 2003 supports Web publications. In Publisher 2002, a Web publication is converted to a print publication.
Navigation bar wizards Not supported. Any navigation bars that are created in the most recent version of Publisher are converted to grouped objects, and you are not able to edit the navigation bar by using a wizard. The hyperlinks in the navigation bar remain functional.

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Save or open a file as a Publisher 2000 file

 Important   You can save an Office Publisher 2007 file in Publisher 2000 , but certain features are not supported. For more information, see the Office Publisher 2007 features that are not supported in Publisher 2000 section.

Save an Office Publisher 2007 file as a Publisher 2000 file

  1. On the File menu, click Save As.

If necessary, switch to the drive and folder where you want to save the publication.

  1. In the Save as type list, select Publisher 2000 Files.
  2. Click Save.

Open an Office Publisher 2007 file in Publisher 2000

Some features in Microsoft Office Publisher 2007 are not supported if the file is saved as a Publisher 2000 file, and some functionality may be lost. The following features are not supported or are only partially supported.

ShowOffice Publisher 2007 features that are not supported in Publisher 2000

Font and printing features
More than two spot colors Not supported. Additional spot colors (other than black and the first two spot colors) are converted to tints of gray and are moved to the black plate.
Spot plus process color Not supported. Publications of this type are converted to process color publications.
Formatting, layout, and graphic features
Baseline guides Not supported. Baseline guides are not visible when you open your publication in an earlier version of Publisher.
Baseline alignment Not supported. Text no longer aligns to baselines.
Margin guides and column guides Partially supported.
Dashed lines Partially supported. Dashed lines are converted to the closest Publisher 2000 match.
Connectors Not supported. Connectors are converted to lines.
Arrows Partially supported. Arrows are converted to the closest Publisher 2000 match.
Large graphics Partially supported. Graphics with a file size larger than 16 megabytes (MB) are converted to empty picture frames.
Custom shapes and callouts Partially supported. Some shapes and callouts are converted to the closest Publisher 2000 match. Those that can't be closely matched become pictures.
Fill effects, including picture fills, patterns, tints, shades, gradients, and textures Partially supported. Fill effects are converted to the closest Publisher 2000 match.
Inline objects Not supported. Inline objects appear in their own frame (frame: A space, shown onscreen as a box, that contains a particular element of your publication. Types of frames include text boxes, table frames, and picture frames.), separate from text.
Headers and footers Not supported. Headers and footers are converted to text boxes.
Wizards and designs Partially supported. If you want to revise your publication, you cannot use any wizards, designs, and design elements that are new in Office Publisher 2007.
Multiple master pages Partially supported. If there are multiple master pages applied to your publication pages, the additional master pages are converted to foreground pages.
Mail and catalog merge features
Catalog merge Not supported. The catalog merge area (catalog merge area: The area in a catalog merge template into which merge fields are inserted. When a merge is completed, data from a data source populates each field, and the catalog merge area will repeat and display multiple records on each page.) of a catalog merge template is converted to a grouped object. Any text merge fields (merge field: A placeholder for text or pictures that you insert into your publication. Information from a data source (such as a name, address, or image) is inserted in each merge field. You can format, copy, move, or delete a merge field.) within the grouped object remain as merge fields in the publication.
Merging pictures Not supported. Any merge fields inserted as picture fields will not work.
Web features
Web publications Not supported. A Web publication is converted to a print publication.
Navigation bar wizards Not supported. Any navigation bars that are created in Office Publisher 2007 are converted to grouped objects, and are not able to edit the navigation bar by using a wizard. The hyperlinks in the navigation bar remain functional.
Multiple backgrounds Not supported. If the background for the first page is solid or an image, the backgrounds for all of the Web pages are converted to match the background of the first page. If the background of the first page is a gradient, backgrounds for all the pages are removed.
Horizontal rules Not supported. Horizontal rules are removed.

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Save or open a file as a Publisher 98 file

 Important   You can save an Office Publisher 2007 file in Publisher 98, but certain features are not supported. For more information, see the Office Publisher 2007 features that are not supported in Publisher 98 section.

Save an Office Publisher 2007 file as a Publisher 98 file

  1. On the File menu, click Save As.

If necessary, switch to the drive and folder where you want to save the publication.

  1. In the Save as type list, select Publisher 98 Files.
  2. Click Save.

Open an Office Publisher 2007 file in Publisher 98

Some features in Microsoft Office Publisher 2007 are not supported if the file is saved as a Publisher 98 file, and some functionality may be lost. The following features are not supported or are only partially supported in Publisher 98.

ShowOffice Publisher 2007 features that are not supported in Publisher 98

Font and printing features
Fonts Partially supported. Fonts can be used in Publisher 98 only if Office Publisher 2007 has been installed.
Font embedding Not supported. The same fonts are used in your publication, but they are no longer embedded.
Process color Not supported. CMYK and PANTONEĀ® (Pantone: A widely-used color-matching system that defines hundreds of spot-color inks or process colors made up of CMYK inks.) colors are converted to RGB colors. Process-color printing is changed to desktop printing.
Object and document trapping Not supported. All trapping information is lost.
Advanced PostScript printer settings Not supported. All advanced PostScript printer settings are lost.
More than two spot colors Not supported. Additional spot colors (other than black and the first two spot colors) are converted to tints of gray and are moved to the black plate.
Spot plus process color Not supported. Publications of this type are converted to process color publications.
Formatting, layout, and graphic features
Baseline guides Not supported. Baseline guides are not visible when you open your publication in Publisher 98.
Baseline alignment Not supported. Text no longer aligns to baselines.
Margin guides and column guides Partially supported.
Dashed lines Not supported. Dashed lines are converted to non-dashed lines of the same width.
Connectors Not supported. Connectors are converted to lines.
Arrows Partially supported. Arrows are converted to the closest Publisher 98 match.
Large graphics Partially supported. Graphics with a file size larger than 16 MB are converted to empty picture frames.
Custom shapes and callouts Partially supported. Some shapes and callouts are converted to the closest Publisher 98 match. Those that can't be closely matched become pictures.
Fill effects, including picture fills, patterns, tints, shades, gradients, and textures Partially supported. Fill effects are converted to the closest Publisher 98 match.
Inline objects Not supported. Inline objects appear in their own frame (frame: A space, shown onscreen as a box, that contains a particular element of your publication. Types of frames include text boxes, table frames, and picture frames.), separate from text.
Headers and footers Not supported. Headers and footers are converted to text boxes.
Wizards and designs Partially supported. If you want to revise your publication, you cannot use any wizards, designs, and design elements that are new in Office Publisher 2007.
Multiple master pages Partially supported. Additional master pages are converted to foreground pages.
Date and time information Partially supported. The date and time continue to update automatically if they have been set to do so, but the format may be lost. If you inserted the date and time as plain text, the formatting is preserved.
Custom color schemes Partially supported. Custom color schemes that you name in Office Publisher 2007 appear as "(Custom)".
Recolor picture Partially supported. Only one color is supported. If you chose to keep black parts as black, they are changed to the one supported color.
Clip art Partially supported. Publisher clip art that is saved in your publication is not lost. You can add new clip art only if Office Publisher 2007 is installed.
Flipped graphics Not supported. Flipped graphics are converted to their original orientation.
Linked graphics Not supported. All linked graphics become embedded.
Publication layout Partially supported. The publication is laid out according to your default printer settings. This may result, for example, in changed line breaks in text boxes.
Mail and catalog merge features
Mail merge with Microsoft Office Outlook Not supported.
Mail merge with data from Microsoft Office programs Partially supported. Mail merge with data from Microsoft Office 97 files is supported. To use a data file created in a later version of an Office program, first save the file in that program's Office 97 file format.
Catalog merge Not supported. The catalog merge area (catalog merge area: The area in a catalog merge template into which merge fields are inserted. When a merge is completed, data from a data source populates each field, and the catalog merge area will repeat and display multiple records on each page.) of a catalog merge template is converted to a grouped object. Any text merge fields (merge field: A placeholder for text or pictures that you insert into your publication. Information from a data source (such as a name, address, or image) is inserted in each merge field. You can format, copy, move, or delete a merge field.) within the grouped object remain as merge fields in the publication.
Merging pictures Not supported. Any merge fields inserted as picture fields will not work.
Web features
Navigation bar wizards Not supported. Any navigation bars that were created in the most recent version of Publisher are converted to grouped objects, and you are not able to edit the navigation bar by using a wizard. The hyperlinks in the navigation bar remain functional.
Multiple backgrounds Not supported. If the background for the first page is solid or an image, the backgrounds for all of the Web pages are converted to match the background of the first page. If the background of the first page is a gradient, backgrounds for all the pages are removed.
Web site language encoding Partially supported. The Web site language encoding that was selected in the most recent version of Publisher might be converted to the best compatible coding in Publisher 98.

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Applies to:
Publisher 2007