Save a publication as a PDF file

To save a publication as a PDF file in Publisher, you need to use a third-party PDF printer driver that lets you save a PDF file directly from Publisher or a third-party program that converts PostScript files to PDF. Publisher does not include a program like this; you must purchase it separately.

To save your publication as a PDF file, do one of the following:


Save the publication with a PDF printer driver

  1. On the File menu, click Print.
  2. Under Printer, select the PDF printer driver you want to use, and then clear the Print to file check box.
  3. Click Properties, choose the options you want, and then click OK.

 Note    Check the available options carefully. Some options may affect the print quality of your publication.

  1. Click Advanced Print Settings, choose the options you want, and then click OK.
  2. In the Print dialog box, choose the print options that you want, and then click OK.
  3. In the dialog box that appears, select a location to save the PDF file, type a file name, and then click Save.

 Note    The name of the dialog box will vary depending on the third-party PDF printer driver you are using.

Save the publication as a PostScript file and then create a PDF file using a third-party program

  1. On the File menu, click Save As.
  2. In the File name box, type a name for the file. You don't need to type a file extension. Publisher automatically adds the correct file extension (.ps) to the end of the file name.
  3. In the Save as type list, click PostScript, and then click Save.
  4. In the Save as PostScript File dialog box, under Printer, in the Name list, select a color PostScript printer.
  5. Click Advanced Print Settings, and then click the Separations tab.
  6. For Output, select the option that best fits your intended use for the PDF file:
  • For viewing on screen, choose Composite RGB.
  • For printing to a desktop printer, choose Composite RGB or Composite CMYK.
  • For commercial printing, choose Composite CMYK or Separations.
  1. On the Page Settings tab, choose the options you want.
  2. On the Graphics and Fonts tab, choose the options you want, and then click OK.
  3. In the Save as PostScript File dialog box, click Save.
  4. Open the PostScript file in a third-party PDF program and save it as a PDF file.
 
 
Applies to:
Publisher 2003