To save a publication as a PDF file in Publisher, you need to use a third-party PDF printer driver that lets you save a PDF file directly from Publisher or a third-party program that converts PostScript files to PDF. Publisher does not include a program like this; you must purchase it separately.
To save your publication as a PDF file, do one of the following:
Save the publication with a PDF printer driver
- On the File menu, click Print.
- Under Printer, select the PDF printer driver you want to use, and then clear the Print to file check box.
- Click Properties, choose the options you want, and then click OK.
Note Check the available options carefully. Some options may affect the print quality of your publication.
- Click Advanced Print Settings, choose the options you want, and then click OK.
- In the Print dialog box, choose the print options that you want, and then click OK.
- In the dialog box that appears, select a location to save the PDF file, type a file name, and then click Save.
Note The name of the dialog box will vary depending on the third-party PDF printer driver you are using.
Save the publication as a PostScript file and then create a PDF file using a third-party program
- On the File menu, click Save As.
- In the File name box, type a name for the file. You don't need to type a file extension. Publisher automatically adds the correct file extension (.ps) to the end of the file name.
- In the Save as type list, click PostScript, and then click Save.
- In the Save as PostScript File dialog box, under Printer, in the Name list, select a color PostScript printer.
- Click Advanced Print Settings, and then click the Separations tab.
- For Output, select the option that best fits your intended use for the PDF file:
- For viewing on screen, choose Composite RGB.
- For printing to a desktop printer, choose Composite RGB or Composite CMYK.
- For commercial printing, choose Composite CMYK or Separations.
- On the Page Settings tab, choose the options you want.
- On the Graphics and Fonts tab, choose the options you want, and then click OK.
- In the Save as PostScript File dialog box, click Save.
- Open the PostScript file in a third-party PDF program and save it as a PDF file.