Today's commercial print shops universally accept (or even prefer) PDF files for printing publications. Save your publication as a PDF in Publisher by clicking File > Export > Create PDF/XPS Document > Create PDF/XSP.
The publication is set up to print RGB (RGB: A system that describes colors as a mixture of red (R), green (G), and blue (B). The color is defined as a set of three values (R,G,B). Using 0 (zero) percent of each color produces black; using 100 percent of all three colors produces white.) colors, and you selected the Run commercial printing checks check box. For more predictable printing results — especially if this publication will be printed by a commercial printing service — set up your publication for spot-color (spot color: Premixed color matched to a standard color guide, such as PANTONE.) or process-color (process colors: The four transparent inks (cyan, magenta, yellow, and black) that are used in commercial printing to produce color photographic images and a wide range of solid colors.) printing.
Convert to another color mode Click this fix to open the Color Model dialog box, where you can select a different printing process.
In the Color Model dialog box, click one of the following:
If you click Spot colors, Microsoft Office Publisher converts all the RGB colors to spot-color inks and lists them on the Inks tab. Publisher lists all the colors that are used in the publication on the Colors tab. You can add new spot-color inks by clicking New Ink on the Inks tab.
- If you have more than two spot-color inks and you selected Run commercial printing checks, an error message will be displayed in the Design Checker.
- Color schemes are not available if you convert to spot-color inks.
If you click Process colors (CMYK), Publisher converts all the RGB colors to process colors and lists cyan, magenta, yellow, and black — CMYK (CMYK: A color model for commercial printing that produces a wide range of colors by mixing varying percentages of cyan, magenta, yellow, and black inks.) — as the only inks on the Inks tab. Publisher lists all the colors that are used in the publication on the Colors tab.
- Process colors plus spot colors
If you click Process colors plus spot colors, Publisher converts all the RGB colors to process colors and lists both the spot colors and the process colors on the Inks tab. Publisher lists all the colors that are used in the publication on both the Colors and Ink tabs.