Print a publication on a desktop printer

Find links to more information about how to print different versions of the same publication on the same sheet of paper, how to print copies of different publications on the same sheet of paper, and how to print two-sided (duplex) copies in the See Also section.

What do you want to do?


Print one or more copies of a publication

  1. On the File menu, click Print.
  2. Under Copies, enter the number of copies that you want to print.
  3. Choose any other options that you want, and then click Print.

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Print specific pages of a publication

You can select Current page to print the page you are currently viewing.

Print a range of pages

  1. On the File menu, click Print.
  2. In the Print dialog box, click the Publications and Paper Settings tab.
  3. Under Print range, click Pages.
  4. In the text box, type the page number of the first page that you want to print, type a hyphen, and then type the last page of the range that you want to print, for example, 2-4.
  5. Click Print.

To print only one page, type the same number in the From and To boxes.

Print individual pages

  1. On the File menu, click Print.
  2. In the Print dialog box, click the Publications and Paper Settings tab.
  3. Under Print range, click Pages.
  4. In the text box, type the page number of the first page that you want to print, type a comma, and then type the next page that you want to print. Repeat for each page number that you want to print, for example, 2,4,6,8.
  5. Click Print.

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Change the number of copies that are printed on a sheet of paper

If you are printing labels or business cards, the default option will be Multiple copies per sheet. With this option, you can adjust the margin guides to increase or decrease the number of copies of your publication that can fit on a single sheet of paper. For example, if your business card publication contains two pages — each page contains a different business card — and you select Multiple copies per sheet and three copies, a total of six copies — three copies of each of the two different business cards — will be printed.

  1. Open the publication that you want to print, for example, a label.
  2. On the File menu, click Print, and then click the Publication and Paper Settings tab.
  3. Do one of the following:
    • Click One page per sheet.
    • Click Multiple copies per sheet.

 Notes 

  • If you click One page per sheet, your publication will be printed in the center of the sheet of paper.
  • If you want to print one page of your publication per sheet at a specific position on the sheet, click Multiple copies per sheet, and then change your publication's position on the sheet by adjusting the row options, column options, and horizontal and vertical gap values under More print options This option is available for publications with page sizes that are smaller than the paper sizes, such as Advertisements, Business Cards, and With Compliments Cards.
  • To make it easier to align a publication to a specific manufacturer's product or print multiple copies of a publication on a single sheet of paper, turn crop marks on.

Change the margins

By adjusting the margins and the horizontal and vertical gaps, you can change the number of copies that will fit on a sheet of paper.

  1. Open the publication that you want to print.
  2. On the File menu, click Print, and then click the Publication and Paper Settings tab.
  3. Under More print options, do one of the following:
    • To increase the number of copies that will fit, decrease the values in the Side margin and Horizontal gap boxes. You may also need to adjust the value for the vertical gap.
    • To decrease the number of copies that will fit, increase the values in the Side margin, Horizontal gap, and Vertical gap boxes.

When you change the margins and gaps, the Preview window displays how many copies fit on the sheet of paper.

 Tip   If you want to print on a specific manufacturer's product — for example, a sheet of labels — try printing on a blank sheet of paper to make sure that your publication will be properly aligned on the product. Find links to more information in the See Also section.

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Applies to:
Publisher 2007