Manage pictures with the Graphics Manager task pane

Use the Graphics Manager task pane to efficiently manage the pictures that you have inserted into your publication, such as embedded pictures (embedded picture: A picture that is stored within a publication rather than being linked to a source file outside of the publication.) or linked pictures (linked picture: A picture that links to a high-resolution image file that is stored outside of the publication file. If the linked picture is changed in an image-editing program, you can update the linked picture in the publication file.), to ensure that they are always current.

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Check the status of pictures

You can use the Graphics Manager task pane to check the status of each picture, such as whether a picture is linked or embedded, whether it has been modified, or whether a link to an external picture is missing.

Display options

You can view all the pictures related to a publication, or you can see only those pictures that are missing or have been modified since the publication was last saved. You can also display the pictures related to a publication by file name, extension, or size. Or by the page number of the publication or status of the picture, for example, show all the embedded pictures followed by the linked pictures.

Show pictures

  1. On the Tools menu, click Graphics Manager.
  2. Under Display options, in the Show list, do one of the following:
    • Click All pictures to see a list of all the pictures relating to a publication.
    • Click Missing/modified pictures to see only the pictures that are missing or modified since the publication was last saved.

Sort pictures

  1. On the Tools menu, click Graphics Manager.
  2. Under Display options, in the Sort by list, click File name, File extension, File size, Page number, or Status.

Show thumbnail

  • Select the Show thumbnail check box to show a thumbnail of the picture, the file name, and the status display under Select a picture.
  • Clear the Show thumbnail check box to show the file name, page number, status, and file size under Select a picture.

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Go to a picture

If you have many pictures in a publication with multiple pages, you can quickly go to that picture by pointing to it in the Graphics Manager task pane, clicking the arrow next to the picture, and then clicking Go to this Picture.

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View picture details

You can check a picture's properties to see whether it is embedded or linked, its file name and extension, its size, the page number it is located on in your current publication, its scaling (percentage of the original), effective resolution, when it was last updated, its color model. You can also see a preview of the picture.

  1. On the Tools menu, click Graphics Manager.
  2. In the Graphics Manager task pane, under Select a picture, click the arrow next to the picture whose information you want to view, and then click Details.

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Convert a linked picture to an embedded picture

When you convert a linked picture to an embedded picture, Publisher embeds the linked picture data into the publication and cancels the link to the linked picture.

  1. On the Tools menu, click Graphics Manager.
  2. In the Graphics Manager task pane, under Select a picture, point to the name of the linked picture that you want to convert to an embedded picture, click the arrow, and then click Convert to Embedded Picture.

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Save an embedded picture as a linked picture

When you save an embedded picture as a linked picture, Graphics Manager uses the embedded picture data to create a new linked picture and removes the embedded picture data from the publication.

  1. On the Tools menu, click Graphics Manager.
  2. In the Graphics Manager task pane, under Select a picture, click the arrow next to the picture that you want to save as a linked picture, and then click Save as Linked picture.
  3. In the Save As dialog box, browse to the directory where you want to save the linked picture.
  4. For File name, type a name for the linked graphic.
  5. For Save as type, select the graphic file format in which you want to save the linked file.
  6. Click Save.

 Notes 

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Update linked pictures that have been modified

If you modified a linked picture in an image editing program, Graphics Manager detects the change and displays the picture's status as Original is modified.

To update to the modified version, do the following:

  • Under Select a picture, click the arrow next to the picture that you want to update, and then click Update this Link.

 Note   If the publication has objects that are linked by using Object Linking and Embedding (OLE) (OLE: A program-integration technology that you can use to share information between programs. All Office programs support OLE, so you can share information through linked and embedded objects.), you must update OLE links separately by using the Links command (Edit menu). Be sure to update OLE links before you pack your files to take to your printing service.

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Graphics Manager limitations

You cannot use the Graphics Manager task pane to do the following:

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Applies to:
Publisher 2007