Use the Graphics Manager task pane to efficiently manage the pictures that you have inserted into your publication, such as embedded pictures (embedded picture: A picture that is stored within a publication rather than being linked to a source file outside of the publication.) or linked pictures (linked picture: A picture that links to a high-resolution image file that is stored outside of the publication file. If the linked picture is changed in an image-editing program, you can update the linked picture in the publication file.), to ensure that they are always current.
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Check the status of pictures
You can use the Graphics Manager task pane to check the status of each picture, such as whether a picture is linked or embedded, whether it has been modified, or whether a link to an external picture is missing.
Display options
You can view all the pictures related to a publication, or you can see only those pictures that are missing or have been modified since the publication was last saved. You can also display the pictures related to a publication by file name, extension, or size. Or by the page number of the publication or status of the picture, for example, show all the embedded pictures followed by the linked pictures.
Show pictures
- On the Tools menu, click Graphics Manager.
- Under Display options, in the Show list, do one of the following:
- Click All pictures to see a list of all the pictures relating to a publication.
- Click Missing/modified pictures to see only the pictures that are missing or modified since the publication was last saved.
Sort pictures
- On the Tools menu, click Graphics Manager.
- Under Display options, in the Sort by list, click File name, File extension, File size, Page number, or Status.
Show thumbnail
- Select the Show thumbnail check box to show a thumbnail of the picture, the file name, and the status display under Select a picture.
- Clear the Show thumbnail check box to show the file name, page number, status, and file size under Select a picture.
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Go to a picture
If you have many pictures in a publication with multiple pages, you can quickly go to that picture by pointing to it in the Graphics Manager task pane, clicking the arrow next to the picture, and then clicking Go to this Picture.
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View picture details
You can check a picture's properties to see whether it is embedded or linked, its file name and extension, its size, the page number it is located on in your current publication, its scaling (percentage of the original), effective resolution, when it was last updated, its color model. You can also see a preview of the picture.
- On the Tools menu, click Graphics Manager.
- In the Graphics Manager task pane, under Select a picture, click the arrow next to the picture whose information you want to view, and then click Details.
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Convert a linked picture to an embedded picture
When you convert a linked picture to an embedded picture, Publisher embeds the linked picture data into the publication and cancels the link to the linked picture.
- On the Tools menu, click Graphics Manager.
- In the Graphics Manager task pane, under Select a picture, point to the name of the linked picture that you want to convert to an embedded picture, click the arrow, and then click Convert to Embedded Picture.
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Save an embedded picture as a linked picture
When you save an embedded picture as a linked picture, Graphics Manager uses the embedded picture data to create a new linked picture and removes the embedded picture data from the publication.
- On the Tools menu, click Graphics Manager.
- In the Graphics Manager task pane, under Select a picture, click the arrow next to the picture that you want to save as a linked picture, and then click Save as Linked picture.
- In the Save As dialog box, browse to the directory where you want to save the linked picture.
- For File name, type a name for the linked graphic.
- For Save as type, select the graphic file format in which you want to save the linked file.
- Click Save.
Notes
- If you save vector graphics (vector graphics: The representation of graphic objects such as lines, arcs, and squares by using geometrical formulas. By contrast, bitmapped graphics (also called raster graphics) are stored as a collection of pixels.) (such as Encapsulated PostScript (EPS) (EPS: A graphic file format that is created using the PostScript page description language. EPS graphics are meant to be printed to PostScript compatible printers.) files or Windows Metafile Format (WMF) (Windows Metafile Format (WMF): A vector graphics format for Windows-compatible computers used mostly as a clip art format in word-processing documents.) files) as bitmap (bitmap: A picture made from a series of small dots, much like a piece of graph paper with certain squares filled in to form shapes and lines. When stored as files, bitmaps usually have the extension .bmp.) graphics, the image quality is degraded.
- If you save an EPS file as any type other than WMF, the image quality will be degraded when you print to a PostScript printer.
- If you save a high-resolution bitmap graphic (such as a Tagged Image File Format (TIFF) (Tagged Image File Format (TIFF): A high-resolution, tag-based graphics format. TIFF is used for the universal interchange of digital graphics.) file) as a low-resolution or compressed bitmap graphic (such as a GIF (GIF: A graphics file format (.gif extension in Windows) used to display indexed-color graphics on the World Wide Web. It supports up to 256 colors and uses lossless compression, meaning that no image data is lost when the file is compressed.) or JPEG (JPEG: A graphics file format (.jpg extension in Microsoft Windows) supported by many Web browsers that was developed for compressing and storing photographic images. It's best used for graphics with many colors, such as scanned photos.)) the image quality will be degraded.
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Update linked pictures that have been modified
If you modified a linked picture in an image editing program, Graphics Manager detects the change and displays the picture's status as Original is modified.
To update to the modified version, do the following:
- Under Select a picture, click the arrow next to the picture that you want to update, and then click Update this Link.
Note If the publication has objects that are linked by using Object Linking and Embedding (OLE) (OLE: A program-integration technology that you can use to share information between programs. All Office programs support OLE, so you can share information through linked and embedded objects.), you must update OLE links separately by using the Links command (Edit menu). Be sure to update OLE links before you pack your files to take to your printing service.
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Graphics Manager limitations
You cannot use the Graphics Manager task pane to do the following:
- Manage Object Linking and Embedding (OLE) (OLE: A program-integration technology that you can use to share information between programs. All Office programs support OLE, so you can share information through linked and embedded objects.) objects in your publication The OLE objects in your publication are managed by dynamic link libraries (DLLs) in the Microsoft Windows operating system. Linked and embedded OLE objects are not displayed in the list of pictures in the Graphics Manager task pane. You must manage these in the Links dialog box.
- Manage fills in your publication You cannot use Graphics Manager to manage AutoShapes (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.), BorderArt, or pattern fills.
- Determine colors in EPS and WMF files You cannot use Graphics Manager to determine the color used in an Encapsulated PostScript (EPS) (EPS: A graphic file format that is created using the PostScript page description language. EPS graphics are meant to be printed to PostScript compatible printers.) file or in a Windows Metafile (WMF) (Windows Metafile Format (WMF): A vector graphics format for Windows-compatible computers used mostly as a clip art format in word-processing documents.).
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