Layout Guides dialog box

Layout guides include margin guides, grid guides (such as column and row guides), baseline guides, and ruler guides. Use the following options to apply layout guides to your publication. Guides do not print, they are there to help you align the pieces of your publication.

In this article


Layout guides

Callout 1 Margin guides
Callout 2 Column guides
Callout 3 Row guides
Callout 4 Baseline guides
Callout 5 Ruler guides

Layout Guides dialog

The margin, grid, and baseline guides can be set in the Layout Guides dialog.

To open the Layout Guides dialog:

  1. In the Layout group on the Page Design tab, click the Guides button.
  2. Select Grid and Baseline Guides.

 Note    To see the margin and grid guides be sure that the Guides check box is selected in the Show group on the View tab. To see baseline guides, be sure that the Baselines check box is selected in the Show group on the View tab. For more information about showing layout guides and other non-printing Publisher elements, see the Show section in the View Tab article.

Margin Guides tab

Use margin guides to set the amount of white space that you want around the edges of a master page (master page: A background page that can be applied to one or more pages of a publication. Master pages contain elements, such as headers, footers, margin guides, and column guides, that can be applied to multiple pages.). Margin guides are part of a master page, and they are displayed on any page to which that master page is applied. If the Ignore Master option is selected for a particular page, but the Boundaries and Guides option is turned on, margin guides appear.

Publisher Layout Guide dialog box

Master Pages

Two-page master    Select this option to set up margins for a two-page spread if your publication is a book or booklet that is bound on one side. When you select this option, the left and right margin guides will change to inside and outside margin guides. The inside margin is on the bound edge of the book; the outside margin is on the outside, or fly, edge of the book.

Margin Guides

 Note   If you select a two-page spread, the Left and Right options change to Inside and Outside.

Left    Enter the amount of space that you want between the left edge of the page and the left margin guide. If Two-page master is s

elected, this is the amount of space between the inside edge of the pages and the inside margin guide.

Right    Enter the amount of space that you want between the right edge of the page and the right margin guide. If Two-page master is selected, this is the amount of space between the outside edge of the pages and the outside margin guide.

Top    Enter the amount of space that you want between the top edge of the page and the top margin guide.

Bottom    Enter the amount of space you want between the bottom edge of the page and the bottom margin guide.

 Tip   The default value for margins is in the measurement units that you selected for your publication. You can specify other measurement units by typing the abbreviation for them after the numerical value: inches (in), centimeters (cm), picas (pica: A typographical unit of measure that is equal to one sixth of an inch. A pica is divided into 12 points.) (pi), points (point: Unit of measure referring to the height of a printed character. A point equals 1/72 of an inch, or approximately 1/28 of a centimeter.) (pt), or pixels (pixel: A single unit of measurement that your computer's display hardware uses to paint images on your screen. These units, which often appear as tiny dots, compose the pictures displayed by your screen.) (px).

Grid Guides tab

Use grid guides to set the number of columns and rows that you want on a master page.

 Tip   The default value for Spacing is displayed in the measurement units that you selected for your publication. You can specify other measurement units by typing the abbreviation for them after the numerical value: inches (in), centimeters (cm), picas (pica: A typographical unit of measure that is equal to one sixth of an inch. A pica is divided into 12 points.) (pi), points (point: Unit of measure referring to the height of a printed character. A point equals 1/72 of an inch, or approximately 1/28 of a centimeter.) (pt), or pixels (pixel: A single unit of measurement that your computer's display hardware uses to paint images on your screen. These units, which often appear as tiny dots, compose the pictures displayed by your screen.) (px).

Publisher Layout Guides showing Grid Guides

Column Guides

Columns    Enter the number of columns that you want between the left and right margin guides.

Spacing    Enter the amount of space that you want between each column.

Row Guides

Rows    Enter the number of rows that you want between the top and bottom margin guides.

Spacing    Enter the amount of space that you want between each row.

Add center guide between columns and rows    This option is available if you have more than one column or row. Select this option to display a nonprinting guide that marks the center of the spacing between your columns and rows. This guide is useful for positioning text boxes or graphical objects.

Baseline Guides tab

Use baseline guides to align the baselines (baseline: The invisible line on which a line of type rests.) of your text across all the columns of a multicolumn publication.

Publisher Layout Guide dialog showing the Baseline Guides tab

Horizontal baseline

Set the spacing and offset for the horizontal baseline guides.

 Tip   The default measurement unit for baseline guides spacing and offset is points (point: Unit of measure referring to the height of a printed character. A point equals 1/72 of an inch, or approximately 1/28 of a centimeter.). Even if you type another measurement unit, such as inches, Microsoft Office Publisher converts the value to its equivalent in points.

Spacing    Enter the amount of space that you want between horizontal baseline guides. The number that you enter is used as the line spacing (line spacing: The amount of space from the bottom of one line of text to the bottom of the next line. Also called leading.) amount for the paragraphs that you have set to align to the baseline guides.

Offset    Type the amount of blank space that you want from the top margin guide to the first horizontal baseline guide below it.

The offset that you use depends on the font size of your text and the spacing value that you have set for the baseline guides. In cases where the font size is much smaller than the baseline guides spacing, you may want the offset value to be less than the spacing value so the first line is closer to the top margin of your page.

 Note    You will also have settings for Vertical Baseline if you have an East Asian language enabled.

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Applies to:
Publisher 2013, Publisher 2010, Publisher 2007