Insert an inline object

You can position an object, such as a picture or shape, in a line of text so that as you add or delete text, causing the line of text to move, the object moves with it. You can also choose to have an object stay to the left or right side of a text box. It will then move up or down as text is added, but will not move horizontally. These types of objects are called inline objects (inline object: A picture or other object placed within a line of text that retains its place next to adjacent text when text is added or deleted. An inline object can move both horizontally and vertically with adjacent text, or just vertically.). Objects that are not inline have an exact (fixed) position.

  1. Add an object on top of the text box you want to add it to.

ShowHow?

ShowAdd a picture

ShowA picture from the Clip Art task pane

  1. Find the clip art you want to insert.

ShowHow?

  1. On the Insert menu, point to Picture, and then click Clip Art.
  2. In the Search for text box, type a word or phrase that describes the clip you want.
  3. To narrow your search, do one or both of the following:
    • To limit search results to a specific collection of clips, in the Search in box, select the collection you want to search.
    • To limit search results to a specific type of media file, in the Results should be box, select the check box next to the types of clips you want to find.
  4. Click Go.
  1. In the Results list, click the clip to insert it.

ShowFrom a file

  1. On the Objects toolbar, click Picture Frame Button image, and then click Picture from File.
  2. In your publication, point to where you want one corner of the picture to appear, and then drag diagonally until you have the picture frame the size you want.
  3. In the Insert Picture dialog box, locate the folder that contains the picture you want to insert, and then click the picture file.
  4. Do one of the following:

ShowA picture directly from a scanner or digital camera

Before you begin, make sure that your device is TWAIN (TWAIN: A cross-platform interface for acquiring electronic images that have been captured by scanners, digital cameras, and still-frame video capture boards.) or WIA (Windows Image Acquisition (WIA): A device-driver interface that supports still digital cameras and low- and high-end scanners, and allows retrieving of still images from IEEE 1394-based DV camcorders and USB-based "Web cams.")-compatible and is connected to your computer. You should also make sure that you have installed the device software that supports TWAIN or WIA.

Some devices come with more than one software program. If you are not sure what software is TWAIN or WIA-compatible, check the device documentation or contact the manufacturer of the device.

  1. Set up the picture in the scanning device.
  2. On the Insert menu, point to Picture, and then click From Scanner or Camera.
  3. If you have more than one device attached to your computer, select the device you want to use.
  4. Do one of the following:
    • If the selected device is a scanner and you want to use default settings for scanning the image, click Web Quality if you are going to display the picture on a screen, or Print Quality if you are going to print it, and then click Insert to scan your picture.
    • If the selected device is not a scanner (for example, if it's a digital camera), or if you want to customize any settings before you scan the picture, click Custom Insert, then follow the instructions that come with the device you're using.

 Note   The Insert button might be unavailable with some scanners because the scanner software doesn't support an automatic scan. Use the Custom Insert button instead.

ShowA picture from the Design Gallery

  1. On the Objects toolbar, click Design Gallery Object Button image.
  2. In the Design Gallery dialog box, do one of the following:
    • Click the Objects by Category tab, and then select a category under Categories.
    • Click the Objects by Design tab, and then select a design set under Design Sets.
  3. In the right pane, double-click the object you want.

ShowTip

One of the easiest ways to use a picture from another application is to use the copy and paste feature. It may have unexpected results, but it may be the best way to use a picture from an application that is not in Microsoft Office.

ShowAdd a text box

  1. On the Objects toolbar, click Text Box Button image.
  2. In your publication, point to where you want one corner of the text box to appear, and then drag diagonally until you have the box size you want.

ShowAdd a table

ShowCreate a table and type text into it

  1. On the Objects toolbar, click Insert Table Button image.
  2. Click inside your publication.

The Create Table dialog box will appear.

  1. Select the options you want, and then click OK.
  2. Size your table.

ShowHow?

  1. Select the table.
  2. Position the mouse pointer over a selection handle (handle: One of several small shapes displayed around an object when the object is selected. You can move or reshape an object by clicking on a handle and dragging.) until you see the Resize pointer move ruler.
  3. Drag to resize the table.
  1. In the table, click the cell where you want to add text, and then start typing.

To add text to another cell, click inside that cell.

Each cell expands to fit your text, unless you lock the table size by clicking Grow to Fit Text on the Table menu to remove the check mark next to it.

ShowCreate a table from existing Microsoft Publisher text

  1. If the text is in a table, select the cells you want.

If the text is in a text box, make sure there's a tab or comma between each entry in a row, and a paragraph mark at the end of each row.

  1. Highlight the text.
  2. Right-click the highlighted text, and then click Copy.
  3. On the Edit menu, click Paste Special.
  4. In the As list, click New Table.
  5. Click OK.

ShowCreate a table by using text from another program

  1. Open the program that contains the text you want.

If the text isn't already in a table, press TAB between each entry within a row of text, and press ENTER at the end of each row.

  1. Select the text, and then press CTRL + C to copy it.
  2. Open your Publisher publication and go to the page you want to change.
  3. On the Edit menu, click Paste Special.
  4. In the As list, click New Table.
  5. Click OK.

 Note   Depending on how your text was formatted in the other program, you might want to reformat the text after it becomes a Publisher table.

ShowAdd an object

Use a linked object (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) or an embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) to add all or part of a file created in an Office program, or in any program that supports linked and embedded objects, to a file.

ShowCreate a new embedded object

  1. Click in the publication where you want to place the embedded object.
  2. On the Insert menu, click Object.
  3. Click Create New.
  4. In the Object Type box, click the type of object you want to create.
  5. To display the embedded object as an icon, select the Display As Icon check box.

 Notes 

  • Only installed programs that support linked and embedded objects appear in the Object Type box.
  • If you want to send an object in a message, or meeting or task request, and want the recipients to be able to edit it, you need to store the source file on a server.

ShowCreate a linked object or embedded object from part of an existing file

  1. Open the file that contains the information you want to create a linked object (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) or embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) from, and then select the information.
  2. Click Copy Button image or Cut Button image.
  3. Switch to the publication that you want to place the information in, and then click where you want the information to appear.
  4. On the Edit menu, click Paste Special.
  5. To create a linked object, click Paste Link.

To create an embedded object, click Paste. In the As box, click the entry with the file format you want to use.

ShowCreate a linked object or embedded object from an entire existing file

  1. Click in the file where you want to place the linked object (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) or embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.).
  2. On the Insert menu, click Object.
  3. Click Create from File.
  4. In the File box, type the name of the file you want to create a linked object or embedded object from, or click Browse to select from a list.
  5. To create a linked object, select the Link check box.

An embedded object is created if you don't select the Link check box.

  1. To display the linked object or embedded object as an icon, for example, if others are going to view the file online, select the Display As Icon check box.

 Notes 

 Note   When you create an embedded object from an existing Microsoft Excel workbook, the entire workbook is inserted into your file. The file displays only one worksheet at a time. To display a different worksheet, double-click the Excel object, and then click a different worksheet.

  1. Right-click the object.
  2. On the shortcut menu, point to Format <object type>.
  3. In the dialog box, click the Layout tab.
  4. In the Object Position list, click Inline.
  5. Under Horizontal alignment, do one of the following:
  • For an object that stays in the same place in a sentence, click Move object with text.
  • For an object that stays next to the left margin, click Left.
  • For an object that stays next to the right margin, click Right.
 
 
Applies to:
Publisher 2003