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Create catalogs or directories

The data fields in the data source correspond to the merge fields that are inserted into the catalog merge template

Callout 1 The data field names (column headings) in your data source correspond to the merge fields that you insert into your catalog merge template.
Callout 2 To insert pictures into your merged publication, your data source must list either file names or paths for the picture files. When you insert merge fields for photos, you must insert them as picture fields.

After you determine what information to include in your data source file, you can create a new data source or update an existing data source with this information.

The following guidelines will help you set up your data source for a successful catalog merge:

Use descriptive names for data fields

Because the data fields in your data source correspond to the merge fields that you will insert into your catalog merge template, it is important to use unique, descriptive names for your data fields. This will make it easier for you to select the appropriate merge fields when you set up your catalog merge template.

Include file names or paths for pictures

If you plan to merge photos into your publication, you need to include information in your data source that will point Publisher to the location of your picture files. Type either the file name or path for each picture file in the appropriate column or data field for each record. Depending upon the location of your picture files, you will need to do one of the following:

  • If your picture files and your data source will be located in the same folder, type the file name for the picture. For example: firstphoto.jpg.
  • If the picture files will be located in a different folder from the data source, type the path for the picture. For example: C:\Documents and Settings\Username\My Documents\My Pictures\Catalog Project\firstphoto.jpg.
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