Import text from another file into a publication

As the following table shows, you have different options for importing text into a Microsoft Office Publisher 2003 publication. The option that you choose depends upon how much text you want to import and what you want to do with the text after it's imported.

You want to Use this import option
Import selected text from a document created in another program. Copy and paste
Import all of the text from a document created in another program. Insert
Create a batch of address labels, postcards, or similar publications. Import names, addresses, or other information stored in a data file by using mail merge
Convert a Microsoft Office Word document into a Publisher publication. Import a Word document

Learn more about each option by clicking one of these links:

ShowCopy and paste

  1. Open the file that contains the text that you want to add.
  2. Select the text.
  3. On the Edit menu, click Copy.
  4. Start Publisher, and then open the publication in which you want to insert the text.
  5. On the Edit menu, click Paste.

A new text box containing the text you pasted appears in the publication. The text is formatted according to the publication's font scheme.

Tip You can also paste the text that you copied into an existing text box. In the text box, click where you want to paste the text before you click the Paste command.

 Notes 

  • The Paste Options button may appear below the pasted text. By default, the text that you paste will be formatted according to the font scheme of the publication. If you want the text to keep the formatting that it had in the file you copied it from, click the Paste Options button and then click Keep Source Formatting.
  • If the text you're importing doesn't fit in the text box, Publisher might ask if you want to use autoflow (autoflow: The automatic flowing of text from one frame to another.) for the remaining text. If you click Yes, Publisher will find an empty text box or create a new one to hold the pasted text that doesn't fit within the text box, and automatically connect this text box to the first text box. If you click No, Publisher pastes the text but some of it will be hidden. Drag a round handle on the text box to make it larger, so you can see all the text that you just pasted.

ShowInsert

  1. In your publication, create a text box if you have not already done so.

ShowHow?

  1. On the Objects toolbar, click Text Box Button image.
  2. In the publication, point to where you want one corner of the text to appear, and then drag diagonally until the box is the size that you want.
  1. In the text box, click where you want to paste the text.
  2. On the Insert menu, click Text File.
  3. Click the file that you want to import.

If you do not see the name of the file that you want to import text from, you may need to change the folder or drive.

  1. Click OK.

 Note   If the text you're importing doesn't fit in the text box, Publisher might ask if you want to use autoflow (autoflow: The automatic flowing of text from one frame to another.) for the remaining text.

ShowImport text from a data file by using mail merge

If you have customer or other addresses stored in a data file, such as a Microsoft Excel worksheet or your Microsoft Outlook Contacts file, you can use mail merge to create a set of individually addressed mailing labels, postcards, or other publications. During the mail merge process, you can specify which rows (records) from the data file that you want to use and which text from each row that you want to merge into a publication.

To learn more about how to use mail merge, click a link in the See Also section of this topic.

ShowImport a Word document

You've typed the text of a document in Word, but now it's time to add the graphics. You want to convert the document into a publication so you can take advantage of the superior graphics-handling capabilities of Publisher. Or, you've customized a master design set in Publisher to create just the branding you want for your company's publications. You want to convert a report that you typed in Word into a publication, so it can be branded the same way as everything else.

Fortunately, converting Word documents (created in Microsoft Word 97 or newer) into Publisher publications is easy. All you have to do is choose the publication design that you want and then locate the file for the Word document that you want to convert.

To learn more about how to import Word documents, click a link in the See Also section of this topic.

 
 
Applies to:
Publisher 2003