Get text out of overflow

When a text box or AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) contains more text than it can display, Publisher stores the extra text in overflow (overflow: Text that does not fit within a text box. The text is hidden until it can be flowed into a new text box, or until the text box it overflows is resized to include it.). You can move your text out of overflow and back into your publication by moving text into another text box, fitting text automatically, enlarging the text box, changing the text size, changing the margins within the text box, or deleting some of the text in the text box.

ShowMove text from the overflow into another text box

  1. If needed, create a new text box.

ShowHow?

  1. On the Objects toolbar, click Text Box Button image.
  2. In your publication, click where you want one corner of the text to appear, and then drag diagonally until you have the box size you want.
  1. Click in the text box with the overflow.
  2. On the Connect Text Boxes toolbar, click Create Text Box Link Button image.

The mouse pointer changes to a pitcher Mouse pointer.

  1. Click in the text box you want as the next in the story (story: Text that's contained within a single text box or a chain of linked text boxes.).

This text box is now connected to the first box and any text in the overflow now appears in the next box.

  1. To connect more text boxes to the story, repeat steps 3 and 4.

ShowFit text automatically

  1. Click anywhere in the text.
  2. On the Format menu, point to AutoFit Text, and do one of the following:
    • To reduce the point size of text until there is no text in overflow, click Shrink Text on Overflow.
    • To shrink or expand text to fit in the text box when you resize the box, click Best Fit.

ShowMake the text box or AutoShape larger

  1. Click the object to select it.
  2. Position the mouse pointer over one of the handles (handle: One of several small shapes displayed around an object when the object is selected. You can move or reshape an object by clicking on a handle and dragging.) until you see the Resize pointer move ruler.
  3. Do one of the following:
    • To resize the object proportionally, select a corner handle, and hold down SHIFT, and then proceed to step 4.
    • To stretch the object, select a top, bottom, or side handle, and then proceed to step 4.
  4. Hold down the mouse button and drag the handle to change the object.

ShowChange the text size

  1. Do one of the following:
    • To change the text size for a single word, place the insertion point within that word.
    • To change the text size for several words or a few characters, highlight the text to select it.
  2. On the Formatting toolbar, enter a size in the Font Size box Button image.

 Note   You can type font sizes that are different from those listed in the Font Size box, to a precision of 0.1 pt. For example, you can type a font size of 9.3 pt.

ShowChange the margins within a text box or AutoShape

  1. Right-click the text box or AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.).
  2. On the shortcut menu, click Format <object type>.
  3. Click the Text Box tab.
  4. Under Text Box Margins, enter the settings for the left, right, top, and bottom margins.

ShowDelete some of the text

  1. Select the text.
  2. Press DELETE.
 
 
Applies to:
Publisher 2007, Publisher 2003