Design Checker

The Design Checker reviews your publication for a variety of design and layout problems. It identifies potential problems and provides options to fix them.

 Important   Be sure to run the Design Checker before you publish a publication on a desktop printer, pack it to go to a commercial printer, send it in e-mail, or publish it onto the Web, or after you convert one type of publication to another type.

You can specify the types of problems that the Design Checker looks for in the Design Checker Options dialog box. For example, if you are preparing a publication for printing at a commercial printing service and you want to use more than two spot colors in your publication, open the Design Checker Options dialog box, click the Checks tab, and then clear the More than two spot colors option so that it will not check for more than two spot colors in your publication.

Design Checker task pane

When you open the Design Checker task pane, it dynamically updates the list of problems as they occur or as you fix them.

Run general design checks    Select this option to check for design problems, such as empty text boxes, that may adversely impact your publication.

Run commercial printing checks    Select this option to check for problems, such as pictures in RGB mode, that may adversely impact printing your publication at a commercial printing business.

Run web site checks     Select this option to check for problems, such as pictures without alternative text, that may adversely impact your Web site publication.

Run e-mail checks (current page only)    Select this option to check for problems, such as text that contains a hyphenation, which may cause gaps in the message when it is viewed in certain e-mail viewers.

Select an item to fix    The Design Checker task pane lists the problems that are found in the publication. Each problem listed includes a description of the problem and where the problem is located. Most problems occur on a specific page. However, some problems affect the entire publication. If you click on a problem in the list Publisher will switch to the page and object with the problem. If you click the down arrow to the right of the problem you will have other options for going to the item, fixing the problem if an automatic fix is available, telling Design Checker to never check for the item again, and explain to get help on the item.

Close Design Checker    Click this button to stop the Design Checker and close the task pane. When you close the Design Checker, it will not run in the background until you start it again.

Design Checker Options    Click this link to open the Design Checker Options dialog box, where you can set display options for the problems that are listed in the Design Checker task pane. You can also select a page range to check, or you can select specific checks.

Design Checker Options dialog box

Use the settings in the Design Checker Options dialog box to change how the Design Checker task pane displays problems in the publication and determines which problems to display.

General tab

Select options that affect how the Design Checker task pane displays the problems it finds, and then set which pages the Design Checker will check.

Display Options

Sort by    Select one of the following options:

  • Page number    Select this option to sort problems by the page number where they occur.
  • Description    Select this option to sort problems alphabetically by their description. When problems are listed by description, you can see all the problems of the same type grouped together.
  • Status    Select this option to sort problems by status. The Design Checker will list problems by page number, starting with problems that have not been fixed, and then by problems that have been fixed.

 Note   To use this option, we suggest you first clear the Remove fixed items check box.

Remove fixed items    Select this option to remove problems from the list of items after they are fixed. The Design Checker updates the list automatically whenever you make a change.

Page Range

Select a page range that you want the Design Checker to check.

  • All    Select this option to check all pages in the publication.
  • Check master page(s)    Select this option to include all master pages when you select All as the page range.
  • Current page(s)    Select this option to check only the current page(s).

Checks tab

Select the check boxes for the checks that you want the Design Checker to run.

In the Show list, the following groups of checks are available:

  • All checks This includes all the categories.
  • General checks This includes the checks that are relevant to creating publications and are not specific to commercial, Web or e-mailed publictions.
  • Commercial printing checks This includes all the checks that are relevant to the commercial printing process.
  • Web site checks This includes all the checks that are relevant to creating Web sites.
  • E-mail checks This includes all the checks that are relevant to creating e-mail messages.

General checks

Check Action performed
Object encroaches nonprintable region This check lists as a problem any object that is close enough to the page edge to be in the nonprintable region of most desktop printers.
Object partially off page This check tells you that the object will not fully print because it is not fully on the page. You may have done this on purpose if you wanted to create a bleed, but usually this is a mistake.
Object is not visible This check looks for objects that cannot be seen on a page. The object may be completely covered by another object, or it may blend into a background object of the same color.
Object has no line or fill/Text box is empty This check looks for objects that have no opaque attributes. The object may be an AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with no line or fill, or it may be a text box that contains no text.
Object has transparency

This check looks for objects that have a transparent color applied to them. Objects with transparent colors print unpredictably to PostScript (PostScript: A page description language used by printers and imagesetters.) and PCL printers.

 Tip    Saving to PDF or XPS, or printing to an XPS enhanced printer is recommended when transparent objects are used.

Page has space below top margin This check looks for pages where no object touches or is above the top margin.
Low-resolution picture This check looks for pictures whose effective resolution is less than 96 dots per inch (dpi). This check assumes that you are printing to a high-resolution printer or imagesetter (imagesetter: A high resolution output device that prints to paper or film, or directly to a press plate. Publications that will be commercially printed are usually output from an imagesetter as the first step toward going to press.) that requires high-resolution pictures for best printing results. An effective resolution of at least 96dpi is also recommended for PDF and XPS, as 96 is the most common monitor resolution.
Picture is missing This check looks for instances where a picture is a linked picture (linked picture: A picture that links to a high-resolution image file that is stored outside of the publication file. If the linked picture is changed in an image-editing program, you can update the linked picture in the publication file.) and the external linked file is missing or moved so that the link is broken.
Picture is modified This check looks for any linked picture that has not been updated after the picture on the hard drive or network has been modified in an image-editing program.
Picture is not scaled proportionally This check looks for resized pictures that have been resized of which one dimension has been resized greater than the other.
Story with text in overflow area This check looks for any text box or AutoShape that contains part of a story (story: Text that's contained within a single text box or a chain of linked text boxes.) that is not visible because it is in overflow (overflow: Text that does not fit within a text box. The text is hidden until it can be flowed into a new text box, or until the text box it overflows is resized to include it.).
Story on scratch area This check looks for instances in which a linked text box or AutoShape that contains part of a story is on the scratch area (scratch area: The area that surrounds a page in Publisher that is used to hold objects that are not currently on a page. Objects in the scratch area will not print and will not export as part of a Web page.).
Text has transparent colors

This check looks for text that has transparent colors applied. Text with transparent colors print unpredictably to PostScript (PostScript: A page description language used by printers and imagesetters.) and PCL printers.

 Tip    Saving to PDF or XPS, or printing to an XPS enhanced printer is recommended when transparent objects are used.

Text has transparent effects

This check looks for text that has transparent effects applied. Text with transparent effects print unpredictably to PostScript (PostScript: A page description language used by printers and imagesetters.) and PCL printers.

 Tip    Saving to PDF or XPS, or printing to an XPS enhanced printer is recommended when transparent objects are used.

Commercial printing checks

Check Action performed
More than two spot colors This check looks for the use of more than two spot colors (spot color: Premixed color matched to a standard color guide, such as PANTONE.) in a publication that is set up to print spot-color or process-color (process colors: The four transparent inks (cyan, magenta, yellow, and black) that are used in commercial printing to produce color photographic images and a wide range of solid colors.) and spot-color.
Unused spot colors This check looks for instances in which you have added a spot-color ink to your ink list, but it has not been used in the publication. This check runs if you have set up your publication’s Color Model to spot-colors or to process-color plus spot-color.
Publication is in RGB mode This check looks for instances where your publication is set to print in RGB (RGB: A system that describes colors as a mixture of red (R), green (G), and blue (B). The color is defined as a set of three values (R,G,B). Using 0 (zero) percent of each color produces black; using 100 percent of all three colors produces white.) colors but other options indicate that you plan to print the publication through a commercial printing service.
Object has transparency

This check looks for objects that have a transparent color applied to them. Objects with transparent colors print unpredictably to PostScript (PostScript: A page description language used by printers and imagesetters.) and PCL printers.

 Tip    Saving to PDF or XPS, or printing to an XPS enhanced printer is recommended when transparent objects are used.

Low-resolution picture This check looks for pictures whose effective resolution is less than 96 dots per inch (dpi). This check assumes that you are printing to a high-resolution printer or imagesetter (imagesetter: A high resolution output device that prints to paper or film, or directly to a press plate. Publications that will be commercially printed are usually output from an imagesetter as the first step toward going to press.) that requires high-resolution pictures for best printing results.
Picture is missing This check looks for instances where a picture is a linked picture (linked picture: A picture that links to a high-resolution image file that is stored outside of the publication file. If the linked picture is changed in an image-editing program, you can update the linked picture in the publication file.) and the external linked file is missing or moved so that the link is broken.
Story with text in overflow area This check looks for any text box or AutoShape that contains part of a story (story: Text that's contained within a single text box or a chain of linked text boxes.) that is not visible because it is in overflow (overflow: Text that does not fit within a text box. The text is hidden until it can be flowed into a new text box, or until the text box it overflows is resized to include it.).
Story on scratch area This check looks for instances in which a linked text box or AutoShape that contains part of a story is on the scratch area (scratch area: The area that surrounds a page in Publisher that is used to hold objects that are not currently on a page. Objects in the scratch area will not print and will not export as part of a Web page.).
Text has transparent colors

This check looks for text that has transparent colors applied. Text with transparent colors print unpredictably to PostScript (PostScript: A page description language used by printers and imagesetters.) and PCL printers.

 Tip    Saving to PDF or XPS, or printing to an XPS enhanced printer is recommended when transparent objects are used.

Text has transparent effects

This check looks for text that has transparent effects applied. Text with transparent effects print unpredictably to PostScript (PostScript: A page description language used by printers and imagesetters.) and PCL printers.

 Tip    Saving to PDF or XPS, or printing to an XPS enhanced printer is recommended when transparent objects are used.

Web site checks

Check Action performed
Picture does not have alternative text This check looks for pictures that do not have alternative text (alternative text: Used by Web browsers to display text during image downloads for users who have graphics turned off and for users who rely on screen-reading software to convert graphics on the screen to spoken words.).
Page cannot be reached from first page This check looks for pages that cannot be reached by any combination of links that begins from a link on the first or home page of the Web site.
Page does not have links This check looks for pages that have no link to leave the page.

E-mail checks

Check Action performed
Object with text is partially off the page This check looks for any object containing text that is partially off a publication page.
HTML fragment is partially off the page This check looks for any HTML code fragment that is partially off the page.
Object is overlapping text This check looks for any object that is on top of a text box.
Object with text is rotated This check looks for any object that contains text and has been rotated.
Shape with text has a hyperlink on the shape This check looks for any shape that has a hyperlink on top of it.
Text is vertical This check looks for any text box that contains vertically rotated text.
Text is too big to fit in the frame This check looks for any text box in which the text is too big.
Text is in a non-web-ready font This check looks for text that is not formatted in a Web-safe font.
Text is in a diagonal table cell This check looks for text that is located in a diagonal table cell.
Table borders are less than .75pt This check looks for instances in which a table has borders that are less than .75 point thick.
Text has hyphenation This check looks for any hyphens in the text.
Text box with borders has zero margins This check looks for any text box that has a margin that is set to zero.
Hyperlink links to another page in this document This check looks for instances in which a hyperlink on one Web page links to another page in this publication.
 
 
Applies to:
Publisher 2013, Publisher 2010, Publisher 2007