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Create catalogs or directories

The highlighted row shows an item record and the highlighted column shows a data field

Callout 1 This row, which contains a complete set of information related to the activity of dog sledding, represents an item record. You should create a record for each item that you want to list in your catalog.
Callout 2 This column, which lists the file names for pictures, represents an individual data field in your data source. You should create data fields for each unit of information or each photo that you want to include per item in your catalog.

The information that you use to create your merged pages must be organized into a data source file format that Publisher can use. You have several options for creating or updating a data source for your catalog merge project:

Create a new data source using Publisher

If your information is not already organized into a data source, you can easily create your own data source in Publisher by using the Create Address List feature of the Mail and Catalog Merge Wizard. For a truly customized data source, you can delete fields or add fields to change the list of fields that appear in your Address List. In fact, your Publisher Address List does not need to contain addresses at all!

Create or update an existing data source

You can also use a Microsoft Access database, an Excel spreadsheet, or a Word table as the data source for your catalog merge project. You can either create a new file in one of these Office programs, or update an existing file so that it contains all of the information that you want to use.

Note     Consult the Quick Reference Card that accompanies this training course for a complete list of the data source file formats that Publisher supports.

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