Create and print a banner, poster, or other large publication

When you create a publication, for example, Banners, and select a size larger than 8.5-by-11 inches in the Page Setup dialog box, Microsoft Office Publisher 2007 prints a publication that is larger than a single sheet of paper. In Office Publisher 2007, you can print publications as large as 240 by 240 inches.

 Important   Some features, such as gradients, lines, and border art, may not be printed correctly on banners that are larger than 10 feet.

What do you want to do?


Create a banner

  1. In the Publication Types list, click Banners.
  2. In the Banners gallery, do one of the following:
    • Click the banner design that you want — for example, Apartment for Rent.
    • Click View templates from Microsoft Office Online, click the banner design that you want to download, and then go to step 4.
  3. Under Customize and Options, select any options that you want.
  4. Click Create.
  5. In the Format Publication task pane, do any of the following:
    • To change the width and height of the banner, click Change Page Size in the task pane, and then choose the page size, or click Create custom page size.
    • To change the banner's color scheme, click Color Schemes in the task pane, and then choose the scheme that you want.
    • To change the banner's font scheme, click Font Schemes in the task pane, and then choose the scheme that you want.
  6. In your banner, replace the placeholder text and pictures with the text and pictures or other objects that you want.
  7. On the File menu, click Save As.
  8. In the Save in box, click the folder where you want to save the new banner publication.
  9. In the File name box, type a name for your banner publication.
  10. In the Save as type box, click Publisher Files.
  11. Click Save.

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Create a poster

To create a poster in Publisher, create a banner, and then change the page size to the poster size that you want.

  1. In the Publication Types task pane, click Banners, do one of the following:
    • Under Banners, click Blank Sizes.
    • Click View templates from Microsoft Office Online, click the poster design that you want to download, and then go to step 3.
  2. Under Blank Sizes, click the paper size that you want, or click Create custom page size and create a custom page size.
  3. Click Create.
  4. In the Format Publication task pane, do any of the following:
    • To change the color scheme, click Color Schemes in the task pane, and then choose the scheme that you want.
    • To change the font scheme, click Font Schemes in the task pane, and then choose the scheme that you want.
  5. On the File menu, click Save As.
  6. In the Save in box, click the folder where you want to save the new publication.
  7. In the File name box, type a name for your publication.
  8. In the Save as type box, click Publisher Files.
  9. Click Save.

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Add images to a banner or poster

Add clip art

  1. On the Objects toolbar, click Picture Frame, click Empty Picture Frame, and then click your publication to place the empty picture frame.
  2. Right-click the empty picture frame, point to Change Picture, and then click Clip Art.
  3. In the Clip Art task pane, in the Search for box, type a word or phrase that describes the clip that you want.

To narrow your search, do one or both of the following:

  • To limit search results to a specific collection of clips, in the Search in box, select the collection that you want.
  • To limit search results to a specific type of media file, in the Results should be box, select the check box next to the types of clips that you want.
  1. Click Go.
  2. In the search results window of the Clip Art task pane, click the picture that you want.

Add a picture from a file

  1. On the Objects toolbar, click Picture Frame, click Empty Picture Frame, and then click your publication to place the empty picture frame.
  2. Right-click the picture frame, point to Change Picture, and then click From File.
  3. In the Insert Picture dialog box, locate the folder that contains the picture that you want to insert, and then click the picture file.
  4. Do one of the following:

 Note   If you plan to have a commercial printer print your publication, such as a banner on a single large piece of paper, invitations on embossed paper, or pictures on a T-shirt, or if you plan to move your publication to a different computer, use the Pack and Go Wizard to include linked graphics.

If you do not use the Pack and Go Wizard, the graphics may not be copied with the file. Find links to more information about linking and embedding graphics and the Pack and Go Wizard in the See also section.

Add a picture directly from a scanner or digital camera

  1. On the Objects toolbar, click Picture Frame, click Empty Picture Frame, and then click your publication to place the empty picture frame.
  2. Right-click the picture frame, point to Change Picture, and then click From Scanner or Camera.
  3. If you have more than one device attached to your computer, select the device that you want to use.
  4. Do one of the following:
    • Add a picture from a scanner    If you use default settings for scanning the image, click Web Quality for pictures that you are adding to an online publication, or click Print Quality for pictures that you are adding to a print publication. Then click Insert to scan your picture.

 Note   The Insert button might be unavailable with some scanners because the scanner software doesn't support an automatic scan. Click Custom Insert instead.

  • Add a picture from a camera or another device    If the selected device is a camera or another device (not a scanner), or if you want to customize any settings before you scan the picture, click Custom Insert, and then follow the instructions that come with the device that you are using.

Add a picture by using the Graphics Manager

  1. On the Objects toolbar, click Picture Frame, click Empty Picture Frame, and then click your publication to place the empty picture frame.
  2. Right-click the picture frame, point to Change Picture, and then click Graphics Manager.
  3. In the Graphics Manager task pane, under Select a picture, point to the name of the empty picture frame that you want to replace, click the arrow, and then click Insert Picture in this Frame.
  4. In the Insert Picture dialog box, click the picture that you want.

If you don't see the picture you want, browse to the folder that the picture is in.

  1. Do one of the following:

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Change the overlap

  1. On the File menu, click Print.
    • To increase the paper margin that overlaps between the horizontal printed area on a page of the banner, poster, or large publication, change the Horizontal overlap settings under More print options.

For example, if you are printing a large banner that is made up of of many horizontal pages, you can increase or decrease the margin between the pages so that you can tape the pages together without covering some of the printed area.

  • To increase the paper margin that overlaps between the vertical printed area on a page of the banner, poster, or large publication, change the Vertical overlap settings under More print options.

For example, if you are printing a large banner that is made up of many vertical pages, you can increase or decrease the margin between the pages so that you can tape the pages together without covering some of the printed area.

  • To print a single page of the large publication, select the Print a single tile check box, and then select the row and column number of the tile that you want to print.
  1. Click Print.

 Note   All desktop printers have a nonprinting region at the margins.

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Print a banner or poster

To print a banner or poster, click Print on the File menu, and then click OK.

 Note   To print a banner on banner paper, you must use a printer that supports banner paper size. To determine whether the printer that you are using supports banner paper, check the options under Paper on the Publication and Paper Settings tab in the Print dialog box.

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Applies to:
Publisher 2007